Zambia Impact Network Limited (ZINL) works with the Ministry of General Education in its efforts to achieve universal primary education. Founded in 2009, ZINL is a Zambia-based non-profit organization that is working to improve the quality of education in Zambian community schools. ZINL works in Katete, Sinda and Petauke Districts in Eastern Province. ZINL is an equal opportunity employer. For more information see: www.impactnetwork.org.

Job Description

Operations Officer will have oversight over all field operations ranging from budgeting, financial reporting, maintenance, field data analysis, staffing and school infrastructure needs.

Responsibilities and expectations include

•  Attend weekly site management meetings, middle management and operations leadership meetings.
• Line manage Operations Coordinators and ensure the objectives of the organization are met.
• Conduct school visits every week and do spot checks on operations related items and activities.
• Oversight of all field operations including finance, maintenance and community relations
• Support school leaders with developing and implementing effective financial management mechanisms in line with GRZ set principles.
• Review site budgets and make sure all programme activities are budgeted for.
• Ensure the operations team is working at maximum efficiency and at or under budget.
• Track expenditures in various areas, including school maintenance and motorbike servicing and spares.
• Ensure standards are upheld and resources are properly allocated across the projects.
• Monitor field data, analyze the performance of the sites and make data informed decisions.
• Ensure accurate and timely recording of all assigned data.
• Create proactive mechanisms for managing resources, operators and finances.
• Make recommendations for improved methods and procedures.
• Ensure all reports are submitted timeously. Review reports of field staff and instruct revision when required.
• Monitor and reconcile inventory of all sites and HO. timely deliver equipment and supplies to and from HO for the sites.
• Continuously review operational activities, identify risks and recommend measures to mitigate risks.
• Adhere to organizational requirements related to invoice submission and receipt collection and filling.
• Authorize and verify fuel purchases, submit verified fuel statements/coupons on a monthly basis.
• Communicate all staffing, infrastructure and administrative issues to management.
• Additional tasks based on organization needs

Requirements

• Candidates should have a relevant university degree or diploma
• A minimum of 3-years applicable work experience
• Excellent organizational and leadership ability
• High competency in Microsoft Office and sharp analytical skills with the ability to navigate data sets
• Outstanding communication and negotiation skills in English and Cinyanja, both written and verbal
• Experienced in working within a target driven environment
• Ability to follow internal and external processes and multitask
• Thoroughness, accuracy and attention to detail when accomplishing all tasks
• Exceptionally organized with strong time management skills and the ability to meet deadlines
• Problem-solving aptitude and the ability to troubleshoot
• Ability to build effective working relationships and present diplomatic solutions to obstacles encountered
• Punctuality, reliability and the ability to adapt to changing priorities and deadlines
• Strong ethics and ability to manage confidential information
• Strong inter-personal skills, internal motivation and awareness of own limitations are essential
• Experience managing a team and projects within a rural NGO setting an advantage