Operations Manager

Job Summary

As Operations Manager, you will oversee the smooth and efficient functioning of all operational functions including procurement, finance, Audit, ICT and the overall maintenance of all the facilities. You will ensure that these support services are well resourced in order to support the entire organization.

Duties and Responsibilities

Strategic Planning and Implementation

Work closely with senior management to develop and implement operational strategies that support Pestalozzi’s mission and objectives.
Identify opportunities for process improvement, efficiency gains, and cost savings across all areas of operations.

Financial Management

Oversee budget development, monitoring, and reporting to ensure fiscal responsibility and alignment with organizational goals.
Manage financial resources effectively, maximizing the impact of funding to support educational programs and services.

Financial Statement Review

Accurately reflect the financial position and performance of Pestalozzi.

Internal Controls Evaluation

Assess the effectiveness of internal controls, including reviewing processes for financial reporting, cash handling, and other financial transactions to prevent errors and fraud.

Risk Assessment

Identify and evaluate financial risks faced by Pestalozzi. Identify and mitigate risks through appropriate financial strategies and controls.

Compliance Monitoring

Ensure that financial activities comply with relevant laws, regulations, and internal policies.

Facilities and Logistics Management

Coordinate the maintenance and upkeep of facilities, ensuring a safe and conducive learning environment for students, staff, and volunteers.
Oversee the management of procurement processes, inventory control, and asset management to support program delivery and organizational needs.

Technology and Information Systems

Evaluate and implement technology solutions to streamline operations, improve communication, and enhance data management capabilities.
Ensure the security and integrity of organizational data and information systems through effective IT governance practices.

Performance Appraisal

Undertake and agree to performance targets and conduct appraisal for all staff under his/ her supervision

Reporting

Prepare reports, plans and budgets.

Academic and Professional Qualifications

• Grade Twelve (12) Certificate (six subjects)
• Bachelor’s degree in finance, accounting, economics, business administration, Operations Management
• Master’s Degree finance, accounting, economics, business administration, Operations Management
• Practicing licence from a professional body.

Work Experience

• At least ten (10) years work experience in Operations Management in the education sector or with NGOs working with marginalized communities, with three (3 years) at management.