At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.

Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.

Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.

Job description:

Overall Job Purpose

To oversee the Rotables Team and Core Returns Process. Supervise the all incoming and outgoing Rotable and Core related tasks adhered to by the section. This includes but not limited to purchasing, dispatching, receiving, adjudication and sourcing. Requiring technical and specialized knowledge in procurement of supplies, equipment and services.

Specific Job Responsibility

Create and Maintain KPI’s for the Rotables / Core section
Ensure all weekly re-order for Rotables are performed.
Oversee all quoting, failure analysis reports and stripping functions for Rotables.
Review approvals for all quotes and FARs (Failure Analysis Reports) from end users.
Ensure all P1 orders and other emergency repairs are processed.
Facilitate adequate communication with end users avoiding errors on components
Monitor the compiling of all non-compliance forms for all rotable orders.
Certify that in house stocks, where possible, are being utilized for finishing repair orders to cut down on costs
Be cost conscious

Monitor all pending Purchase Order approvals are escalated when bottlenecked
Create high level reporting for planning and maintenance
Attend necessary planning meetings where needed and ensure feedback is given both to end users and warehousing
Work with Inventory and Warehousing regarding descriptions and storage options to avoid damage or wear
Communicating with vendors to ensure best service is supplied.
Continuously review supplier standards and other options for repairs
Ensure Rotables inventory is accurate.
Handle transfers of items between warehouses.
Oversee Rotables dispatch, receiving and RFQs are being done correctly
Run / create internal customer, departmental and sectional reports with updates on specific repairs.
Oversee vendor specific reports and get Work-In-Progress Reports on a weekly basis.
Ensure Rotables Clerk is following up and expediting all purchase orders.

Keep track of the outstanding order report for Rotables.
Frequently check that invoice amounts are correct and that prices match agreed contracts
Keep abreast of all trends in pricing and current product and supply news
Source for the best possible products at the most reasonable prices
Oversee the checking of incoming products for errors and defects and communication is made to technical specialist from maintenance
Ensure prompt delivery of goods
Follow up on supplier and workshop audits to confirm that suppliers are capable of continuous service as well as conform to FQM procedures and standards
To handle records and information for the procurement of materials, products or services in the organisation
Address unauthorised purchases
Perform other duties as assigned by the Supervisor
Maintain a good working relationship with suppliers.

Job Specific Competencies

Proficient with Microsoft Office, Excel and Access
Experience with Warehouse Management Software
Experience with logistics and Warehouse Receiving practices
Knowledge of component storage and packing
Excellent public speaking skills
General knowledge of mechanical components and their uses
Brilliant procurement skills
Excellent data interpretation and analysis.

Key Job Attributes

Good oral and written business communication
Pays attention to detail
Self-motivated and eager to learn
Adaptable
Organised
Stern with communicating with end users
Brilliant follow-up skills
Excellent numeracy skills
Prompt and focused
Stern ethical practices
Self-directed employee

Experience required to perform in this job

Essential

At least 3 years working in a mining related job
Proficiency in Purchase, Logistics & Inventory Control Systems
Knowledge and understanding of the legal requirements of the department’s and the organisation’s Safety, Health & Environment (SHE) standard
ERP experience (Pronto, SAP or any other ERP system)
Proficient in Microsoft Office (Especially but not limited to Excel)
Excellent communication skills
Experience with logistics and Warehouse Receiving practices
Knowledge of component storage and packing
Excellent public speaking skills
General knowledge of mechanical components and their uses
Procurement skills
Excellent data interpretation and analysis

Qualifications

Preferred

Bachelor Degree (engineering, business, logistics, accounting) with 2-3 years’ experience in a similar position
Added advantage: procurement, warehousing or logistics experience
ZIPS certificate and member
CIPS certificate holder
Knowledge of supply chain policies, procedures and practices
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