General Summary and Background

The USAID Zambia Program for Advancing Supply Chain Outcomes (PASCO) is a commodity distribution program that aims to create sustainable access to safe, effective, quality-assured, and affordable lifesaving health commodities by strengthening capacity for transportation and distribution systems in consultation with the Zambia Medicines and Medical Supplies Agency (ZAMMSA).

The project seeks to recruit for the position of:

Job Title:  Office Cleaner

Reporting to:  Office Procurement and Administration Specialist

Principal Duties and Responsibilities

The Office Cleaner will work with the Office Procurement and Administration Specialist to provide support in ensuring the offices are kept clean all the time, identify areas requiring change of fixture and fittings, and recommend for repairs. The Office Cleaner will be responsible for ensuring that stationery/office supplies to the offices and for meetings/trainings are prepared in a timely manner.

Specific Tasks

• Clean office floors, walls and windows, all utensils using appropriate cleaning materials.
  Dust office furniture and equipment daily to avoid dust build-up and any debris and dirty utensils.
• Identify and report major repairs to any part of the building to the supervisor.
• Thoroughly clean all conveniences, empty bins from the offices and wash basins at least twice a day with appropriate disinfectant materials.
• Replenish all kitchen supplies required for cleaning and maintenance in consultation with the Office Procurement and Administration Specialist as soon as possible.
• Recommend for minor repairs to office furniture, plumbing and electrical systems and advice the Office Procurement and Administration Specialist if need be.
• Ensure that all the doors are locked after business hours, report any faults with doors or windows.
• Ensure that all exterior lights are functional and in good order and report any problems to the Office Procurement and Administration Specialist.
• Prepare the conference rooms and refreshments in readiness for in-house meetings.
• Support the preparation of the monthly list for purchase of training/meeting/office stationery and office supplies.
• Disburse stationery for all meetings/trainings taking place within and out of the office.
• Attend to any other duties of the organization when requested upon.

 Management

• Exhibit Chemonics values and build culture of “Living our Values” within the team.
• Verify that USAID regulations, Chemonics policies, and quality management best practices are enforced consistently.
• Manage the reception/entrance to offices and attend to clients.
• Maintain a list of items removed from the Storeroom to enable Office Procurement and Administration Specialist keep updated records of stock control cards.
• Any other duties assigned by the supervisor or his/her designee.

Minimum Experience and Competencies

• One (1) year of experience working in a similar position.
• Good skills in planning and organizing.
• Fluency in English required.
• Initiative, teamwork, and confidentiality.

 Location of Assignment

The location of assignment is Lusaka, Zambia with intermittent travel throughout the country.