Organization Summary:

Ciheb-Zambia is a non-profit local Zambian organisation supporting Ministry of Health to scale up comprehensive HIV prevention and testing services and find the best solutions to life threatening situations among communities in Zambia.

Position Summary

The Office Assistant will be responsible for ensuring that the offices and the office surroundings are clean and secure at all times. She/he will be required to render office assistance to all staff.

Duties and Responsibilities

• Daily cleaning of all offices, i.e. sweeping, mopping of floors, dusting, waxing cleaning windows and doors;
• Ensure that the kitchen and bathrooms are properly cleaned and disinfected twice daily;
• Wash cups and all kitchen utensils and keep all storage areas clean;
• Wipe and disinfect doorknobs, telephones and light switches, plugs.
• Ensure that all cobwebs are removed from walls and all surfaces;
• Ensure that all office equipment is free from dust;
• Emptying trash bins;
• Upon request assist in making photocopies and collating the same;
• Keep the external surrounding of the office area tidy at all times, by sweeping and disposal of any garbage
• Trim the shrubs, hedge and ensure the lawn is mowed at least once a month
• Maintain the flower beds by constant weeding and watering
• Perform any other duties that may be assigned by staff

 Qualifications:

Education:

• Candidates should have at least a Grade 12 School certificate with at least 1 year relevant work experience.
• A college diploma will be an added advantage
• Knowledge of office management
• Excellent organizational
• Excellent communication
• Exceptionally organized with strong time management skills and the ability to meet deadlines.
• Punctuality, reliability and the ability to adapt to changing priorities and deadlines.
• Excellent communicator, both written and verbal. Speak and write fluently in English and local language
• Strong inter-personal skills, internal motivation and awareness of own limitations are essential.
• Female candidates are encouraged to apply

Note: Qualified local residents are encouraged to apply.