Description:

Job Purpose
The Legal Secretary will perform comprehensive Secretarial and Administrative Support functions the legal department. Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders. Under supervision, write case briefs and synopses of depositions, contracts and testimony.

Key Responsibilities:

• Manage the front office in the Legal Department by answering phone calls, take notes/messages and redirect calls when appropriate
• Preparation of correspondence and other documents using a computer program, light typing, photocopying, collating, transcribing dictation, setting appointments and meeting and interviewing clients to obtain case information as directed.
• Responsible for maintaining the Head of Legal’s calendar as well as the Intranet calendar for the office, recording all court and hearing appearance dates, dates for filing or responding to litigation, senior outreach schedules, community education events and other items as instructed.
• Under the direction of a Legal Officer, prepares various legal forms, including formal notices, proofs of services, discovery documents.
• Provide Receptionist duties- Back-up support also includes opening, stamping and distributing mail to staff.
• Responsible for arranging for service of process as instructed, coordinating client and witness office or other litigation-related appointments; schedules depositions or gives notice to opposing counsel
• Any other duties as assigned by the immediate Supervisor

Key Skills

• Outstanding time-management and typing skills
• Ability to multitask and being comfortable dealing with a diverse pool of people
• Excellent secretarial skills
• Computer literacy
• Accuracy and attention to detail
• Discretion, for dealing with confidential information
• Excellent Communication Skills
• A good standard of English, Spelling and Grammar
• Ability to work to deadlines

Primary Areas of Accountability: