The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is the implementing agency of the Federal Republic of Germany for technical and international cooperation. It offers flexible, sustainable and effective solutions in political, economic and social change processes. Most of the work of GIZ is commissioned by the German Federal Ministry for Economic Cooperation and Development (BMZ). GIZ also operates on behalf of other German ministries as well as public and private bodies in Germany and abroad. These include the European Commission, the United Nations, the World Bank and governments of other countries.
The upcoming phase of the Programme “Strengthening Good Financial Governance in Zambia (GFG)” is funded by the German Federal Ministry for Economic Cooperation and Development (BMZ), the European Union (EU), and the United States Agency for International Development (USAID). Its objective is to strengthen financial governance in Zambia in terms of transparency, accountability, citizen-orientation and efficiency.

The Junior Procurement Specialist is responsible for supporting the execution of the procurement and administrative processes in accordance with GIZ procurement policies and procedures to ensure timely and cost-effective supply of goods and services for the programme as part of the Finance and Administration team.

In this context, GIZ is seeking a suitable candidate to fill the following position:

Junior Procurement and Contracting Specialist– (Lusaka based)

REF: GIZ_GFG_JPCS

Main tasks and responsibilities:

• Manages the procurement and administrative requirements of the project office as directed by the supervisor based on GIZ rules and regulation and specific requirements from co-funding agencies,
• Participates in the preparation of bidding documents, request for proposals, consultants’ shortlists, and other documents based on relevant procedures for the procurement of goods, works, and consultant services.
• Tracks orders and ensures their timely delivery, updates and maintains complete procurement records and contract documentation.
• Ensures, together with the Finance and Administration Manager, the proper management of paper and digital records.
• Monitors the availability of materials and stocks and initiates procedures for restocking.
• Maintains the programme’s inventory files, reporting and following up on damaged/defective office furnishings and equipment to project management.
• Supports the Finance and Administration Manager.
• Acts as a back-up in the Administration Team and provides support, e.g., relating to booking and organizing events, workshops and meetings.

Required qualifications

• Diploma in Purchasing and Supply
• Active member of Zambia Institute of Purchasing and Supply (ZIPS).

Professional experience and competences

• A minimum of 1 year professional work experience in procurement and contracting
• Excellent IT skills (Windows Office Applications: Word, Excel, Teams)
• Very good interpersonal skills
• Excellent communication skills, both written and oral
• Must be highly adaptable, flexible, proactive, and able to work under pressure
• Willingness to work in an intercultural environment

• Cover letters must be sent using font type Arial, size 11. In the first paragraph, please outline your motivation for applying for the position. In the second paragraph, outline your experience in the position
• CVs must be submitted in PDF not exceeding three (3) pages. Do not indicate your marital status, religion, political affiliation or insert your photo.
• Certificates, qualifications, etc. must not be attached to the application.
• Traceable references of previous engagements must be provided.