General duties and responsibilities

The duties and responsibilities are wide but are not limited to the following

• Prepare the annual cycle count plan for all items in the store and present it to procurement management for approval.
• Receive the closure reports of the cycle count from the store personnel.
• Report the results of the monthly count to the Management every month through the Finance Manager.
• Report to the Procurement Manager / Finance Manager the supported necessity to make an inventory adjustment
• Ensure that materials have the corresponding storage conditions suggested by manufacturers, as indicated in the technical sheet.
• Inspect deliveries for damage or discrepancies; report those to accounting for reimbursements and record keeping
• Receive trucks and the cargo corresponding to the purchase orders sent to suppliers.
• Process complains to suppliers due to discrepancies in purchase orders.
• Process warranty claims. Keep track on them and keep user informed.
• Evaluate cycle count closure reports and prepare a Memorandum directed to the Procurement Manager / Finance Manager
• Process and generate reports of the articles under the cycle count policy.
• Manage and control the fuel installation inside the warehouse.
• Manage and control the fuel usage and issues with analysis of the average usage per machine / Vehicle.
• Prepare information for Warehouse Expenses Budget, manage and control Budget.
• Maintain receipts, records, and withdrawals of the stockroom.
• Ensure adequate record keeping and manage all documentation to confirm proper stock levels and maintain inventory control
• Forecast supply and demand to prevent overstocking and running out-of-stock (OOS)
• Place orders to replenish merchandise as needed through the procurement department
• Track shipments and address any delays
• Coordinate regular inventory audits
• Liaise with warehouse staff and other internal teams to test products’ quality (status upon delivery and storage conditions)
• Ensure purchases do not exceed budget
•  Coordinate with accounting personnel the tasks and actions to take for the warehouse end of month.
• Realize small purchases in order to buy locally non-relevant articles for the operation.
• And any other duties assigned

General education and experience

• Grade 12 School Certificate or equivalent
• At least Diploma or Degree in Purchasing and Supply or Stores Management.
• Should be a member of the  Zambia Institute of Purchasing and Supply
• At least two-year relevant experience.
• Knowledge of warehouse practices and procedures.
• Strong communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Computer literacy and Numeracy skills .