PURPOSE OF THE JOB

• Sound knowledge of stock accounting process and system
• Possesses a good knowledge of inventory management
• Be able to communicate at all levels internally and externally
• Capable of time management and accurate reporting
• Must be able to plan and organise
• Must be able to work independently and with minimum supervision
• Must actively take part in HSSE management activities
• Must have knowledge of basic business principles e.g. communication skills, interpersonal relations, good command of English both written and spoken etc.
• Must have Computer skills
• Must be able to cope under pressure

MAIN DUTIES

HSE

• Assist Depot Manager with the implementation of HSSE Management system
• Record and Report unsafe practices and occurrences in the depot
• Assist with daily safety Briefing & de-briefing for the drivers when necessary
• Participate in Safety meetings on a monthly basis
• Conduct safety observations in the depot
• Assist with Safe Loading Passes (SLP) verification for all road tankers intending to load at the depot

Stock and Accounts Control

• Complete daily reconciliation of physical stock and book stock for ground fuels and aviation products, ensuring all product movements are accounted for (all depots)
• Sign off Daily Recons of both Admin account clerks (road and Rail)
• Witnessing the month end dips for Operations
• Assist in training on both NAV and TMS and Champion for the use of TMS and Navision at the depot
• Assist in Stock Audits
• Ensure that all transactions are captured on CBS
• Assist in the monthly balancing and sign off on HFO and JBS
• Maintain a log balance of Storage and Handling
• Monitor and control TMS Transactions and balancing
• Review, verify and signing off the Other Oil Company daily physical balances
• Assist with updating and Balance Product Loss/Gain movements daily
• Review and verify signed off Sales order movement Register – Daily
• Produce preliminary stock report and assist Stock manager with statistical report for Walvis Bay depot, JBS, Seawork, Hangana, HFO, third party depots inventory
• Ensure that all deadlines in Admin Department with regard to Stock control and management are met for the depot
• Act as the focal point for stock control for the depots under scope
• General Administration and Operational Excellency
• Assist with Overtime capturing and control process (scrutinize overtime records and register and ensure that they are current and within target)
• Ensure all filing pertaining to stock control and other admin activities are done on daily basis.
• Assist with Overall Month-end Close-off Stocks
• Assist Inventory Manager to Produce daily and monthly stock reports with all verifications and explanations

Other Activities

• Assist with Opex control report and cost allocation
• Perform other administration activities as directed by the Line manager

EDUCATION AND TRAINING

Education background

• Grade 12 Certificate
• Tertiary Qualification preferably in Logistics, Business, Marketing or Accounting will be an advantage

Competencies and experience

• Good command of English both written and spoken is required
• Possess a sound knowledge and on the job experience in Depot operation.
• At least 3 year of experience in similar position preferably in Stocks management or logistics. Ability to work independently and with diverse teams.
• Experience in Oil Industry is crucial to this role
• Good understanding of transport module
• Knowledge of Stock control process is Crucial
• Understanding of Transport logistics is preferred
• Understanding of HSSE system
• Knowledge of Depot Operations
• Understanding of product Quality
• Good Communication Skills
• Teamwork oriented
• Driving skills is an advantage

Skills

• Ability to generate and interpret stock reports
• Interpersonal skill and ability to lead others is preferred
• Computer literacy