Job Details

Description

PROGRAM DESCRIPTION

TechnoServe is implementing the USAID funded Alliance for Inclusive and Nutritious Food Processing (AINFP) regional program in collaboration with Partners in Food Solutions (PFS). The program leverages the power of the private sector to create better nutritional outcomes for base-of-the-pyramid consumers and more profitable market opportunities for local farmers. This is achieved by supporting local food processing companies in Ethiopia, Kenya, Tanzania, and Zambia through remote technical assistance and training from world leading food processing companies under PFS to increase the availability of safe, affordable and nutritious food.

TechnoServe AINFP works alongside PFS to engage local food companies, identify their growth challenges, and link them with volunteer experts from PFS corporate partners. The program builds the efficiency and inclusiveness of food processors through improving production and profitability, increasing linkages with smallholder farmers, and growing distribution channels to better reach Base of the Pyramid (BoP) markets.

OBJECTIVES OF THE ASSIGNMENT

The primary objective of the internship is to support the clients (Nyimba District Farmers Association-Nyimba; Mbuzi Kabvuma Cooperative-Nyimba; Chakoma Trading-Nyimba; Sabs General Dealers Petauke; Z-Z investments-Petauke) with setting up and organizing comprehensive and efficient business records. This includes creating a systematic and accessible filing system for financial transactions, legal documents, and other critical business records. The intern will play a crucial role in ensuring that the client’s business records are organized, up-to-date, and in compliance with relevant regulations and industry standards.

In addition to establishing the foundational structure for business records, the intern will actively contribute to the implementation of streamlined processes for data entry, retrieval, and archival. This involves collaborating with the client’s team to identify key data points, ensuring accuracy in record-keeping, and developing protocols for ongoing maintenance.

Furthermore, the intern will work closely with the client to understand their specific business needs and challenges related to record-keeping. By conducting a thorough assessment, the intern will identify opportunities for improvement, proposing and implementing tailored solutions to enhance overall efficiency and transparency in the management of business records.

KEY ROLES AND RESPONSIBILITIES

1. Business Records Setup:
   • Collaborate with the client’s team to assess current record-keeping practices and identify areas for improvement.
   • Establish a systematic and user-friendly filing system for financial transactions, legal documents, and other critical business records.
   • Ensure that the filing system aligns with industry best practices and regulatory requirements.
2. Data Entry and Accuracy:
   • Implement standardized procedures for data entry to minimize errors and discrepancies.
   • Regularly audit and reconcile records to maintain data accuracy and integrity.
3. Process Streamlining:
   • Identify opportunities to streamline record-keeping processes for increased efficiency.
   • Work with the client to implement time-saving measures in data collection, entry, and retrieval.

By fulfilling these roles and responsibilities, the intern will contribute significantly to the client’s overall business operations, ensuring that their record-keeping practices align with best-in-class standards, fostering transparency, and laying the groundwork for sustained business growth.

REQUIRED SKILLS AND EXPERIENCE

• Current enrollment in a business administration, finance, or related field at an accredited university.
• Strong organizational and time-management skills.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently and collaboratively in a diverse team.

We encourage all qualified individuals who share TechnoServe’s vision of improving the lives of others through proven business solutions to apply.

With our commitment to diversity, we are proud to be an equal opportunity employer and affirmative action employer and do not discriminate on the basis of gender, race, color, ethnicity, religion, sexual orientation, gender identity, age, HIV/AIDS status, protected veteran status, disability and all other protected classes.

We are also proud of our commitment to protecting staff, partners, and beneficiaries from abuse and exploitation and thoroughly vet all final candidates through rigorous background and reference checks.