Human Resources Assistant

Development Aid from People to People (DAPP) is a nationally registered NGO working with development projects within the field of education, health, agriculture and other poverty alleviation programmes. Projects are carried out in all the provinces of Zambia reaching over 1 million people. Key funding partners include the Government of Zambia, national and international development organisations (USAID, EU, Global Fund, WFP and more) as well as private sector organisations.

DAPP in Zambia is looking to engage a competent Human Resources Assistant for its Orphans and Vulnerable Children (OVC) project.

The position will be based in Chipata, Eastern Province.

Job Summary

The position is part of the DAPP Zambia Human Resources (HR) team. The Job holder is the Project’s main point of contact for all HR matters and performs generalist HR and clerical duties for the Project including records management.

1.       Main roles and responsibilities

1.1    Facilitates and participates in the recruitment and selection process according to set policies and procedures

1.2    Ensures all local contracts are attested by the local labour office

1.3    Plans and conducts new employee orientation to foster positive attitude toward project and organizational objectives

1.4    Manages and tracks all contracts, liaising with various supervisors on the way forward, upon expiry of contracts.

1.5    Ensures that leave plans for each employee are submitted at the beginning of the year/contract: Monitors leave accruals and tracks all leave taken monthly.  Ensures all leave applications are duly signed and filed in employee personnel files

1.6    Ensures each employee completes Time-sheets at the end of the month, and submits the same to Accounts department, with copy to national HR office.

1.7    Ensures that all personnel files are updated at all times, including ensuring that all audit requirements are adhered to.

1.8    Responsible for tracking staff performance and development; ensuring that all performance plans, coaching sessions are recorded, and final appraisals are on file.

1.9    Ensures that all personnel files have all necessary documentation as per personnel file checklist.

1.10 Serves as the link on Human Resources (HR) matters between the project and national HR office.

1.11 Takes responsibility to ensure that project-wide and personal performance reviews are done at the scheduled times, without fail

2.       Qualifications

2.1    Minimum Diploma in Human Resources Management, Business Administration or equivalent

2.2    Member of the Zambia Institute of Human Resources Management, with valid practicing licence

2.3    At least two (02) years’ experience in Human Resources

2.4    Operational knowledge of human resource information management system(s) will be an advantage

3.       Preferred qualities

3.1    Good understanding of Zambian labour laws

3.2    Good computer skills, particularly Microsoft Excel

3.3    Strong interpersonal and team building skills

3.4    Exceptional planning and time management skills, and ability to multitask with ease, adapting to frequently changing priorities

3.5    Strong written and oral communication skills, including the ability to make presentations and write concise reports

3.6    Good negotiating and conflict resolution skills

3.7    Ability to maintain a high level of accuracy and confidentiality concerning employees and employee records

3.8    Competence using common desktop applications and internal systems

4.       Application Method

4.1    Applications with detailed Curriculum Vitae (CVs) and minimum 3 referees must be received by 15th September, 2023

4.2    The cover letter and CV must be one document, and the applicant’s name must be the document title.

4.3    Indicate the job title, Human Resources Assistant, as the subject of your email.

4.4    Please indicate your current, or last salary and benefits in the cover letter.

4.5    Do not attach certificates and other documentation at this stage.

4.6    Please submit applications to these emails: [email protected], with copy to [email protected]

DAPP is an equal opportunity employer. Only shortlisted candidates will be contacted.

Note that DAPP does not request for any form of payment at any stage of the recruitment process.