Free Haven Community Initiative (FHCI) is a registered poverty-alleviation Non-Governmental Organization (NGO) located in Livingstone Zambia that has four main areas of focus: Education, Health, Nutrition, and Empowerment.

To read more about us and our projects, visit fhcizambia.org

We are currently looking to fill the role of a Human Resource Specialist at FHCI.

Please do NOT apply if you do not have the following:

Qualifications and Requirements:

Competency in Mathematics and Technology: The ideal candidate should possess strong mathematical skills and be proficient in using technology, including Google Drive, Google Docs/Sheets and computer applications. The candidate should also have a computer typing speed of at least 40 words per minute.

Minimum 5 Years of HR Experience: Candidates must have a minimum of 5 years of relevant experience in the field of Human Resources, along with a diploma or degree in Human Resources or a related field.

Certificate in Cultural Diversity: A certificate in cultural diversity is required to ensure the candidate can effectively promote diversity and inclusion within the organization.

Communication Certificate: Candidates should hold a communication certificate to demonstrate strong communication skills, both written and verbal.

Three Professional References: Applicants are required to provide at least three professional references who can speak to their qualifications and work experience.

Residence in Livingstone: Candidates must reside or be willing to relocate to Livingstone, Zambia, to be considered for this position.

Roles and Responsibilities:

Contract Management: Responsible for submitting employment contracts to the labor office and ensuring compliance with legal requirements.

Contract Updates: Annually update and maintain employee contracts, ensuring that they accurately reflect current terms and conditions.

Conflict Resolution: Act as a mediator and handle workplace conflicts with sensitivity and professionalism, striving to maintain a harmonious work environment.

Personal Development Support: Conduct regular one-on-one meetings with staff members to discuss and support their personal and career development goals.

Staff Performance Reviews: Co-facilitate annual and biannual staff performance review meetings

Staff Handbook & Policies: Updating the Staff Handbook and Policies and going through these with staff annually.

Schedules: Create and organize Google Calendar staff meetings and events weekly.

Timekeeping and Recordkeeping: Monitor and record working hours for all employees, maintaining an accurate master sheet to facilitate payroll and attendance tracking.

Diversity and Inclusion Workshops: Develop and lead workshops to promote cultural diversity and inclusion among staff, fostering a respectful and inclusive workplace.

Volunteer and Intern Orientation: Organize and conduct orientation and induction programs for volunteers and interns, ensuring they are well-prepared for their roles.

Volunteer Application Management: Review and handle volunteer CVs and applications, assessing suitability and aligning with organizational needs.

Applicant Interviews and Hiring: Conduct interviews and make hiring decisions for both volunteers and job applicants, ensuring a thorough and fair selection process.

Job Application Creation: Create and manage job postings and applications for open positions within the organization, attracting qualified candidates.

Interview Process:

Interviews for this position will be conducted during the month of December. Shortlisted candidates will be notified and provided with further details regarding the interview process.

Volunteer Period:

The selected candidate will be expected to start volunteering as soon as possible for a duration of 1 – 3 months. This period will serve as an opportunity to assess mutual fit and alignment with the organization’s goals and values.

Full-time Paid Position:

The full-time paid position will commence after the aforementioned 1 – 3 month volunteering stint. This transition period allows for a seamless integration into the organization’s workforce.

Salary Range:

The net salary for this position is in the range of K5,000 to K6,000 per month, commensurate with qualifications and experience.