Location: Plot No. 9066, Katanga Road, Chinika Area, Opposite Novatek
Reports to: Managing Director
Employment Type: Consultancy (Per-Day Rate)

Job Overview:

• The Human Resource and Finance Consultant will play a crucial role in HR strategy, compliance, payroll management, financial reporting, and operational support.
• The individual must be highly organized, deadline-driven, and skilled in tracking tasks to ensure smooth business operations.
• The consultant will work closely with management to develop policies, manage employee relations, oversee financial processes, and ensure compliance with all statutory requirements.

Key Responsibilities:

Human Resource Management (40%)

• Serve as the first point of contact for all HR-related queries.
• Develop and implement HR policies, contracts, and employee handbooks.
• Oversee recruitment, onboarding, and training of employees.
• Ensure compliance with Zambian labor laws, contracts, and company policies.
• Manage employee relations, grievances, and conflict resolution.
• Conduct performance management reviews and recommend improvements.
• Organize and document weekly team meetings, ensuring task accountability.
• Track employee duties, attendance, and performance.

Finance & Payroll (40%)

• Oversee payroll processing, ensuring accuracy in salary payments, PAYE, NAPSA, and NHIMA deductions.
• Ensure timely statutory returns (VAT, PAYE, NAPSA, NHIMA).
• Track petty cash, banking transactions, and supplier payments.
• Manage Xero Accounting Software for financial data entry and reporting.
• Conduct budgeting, financial forecasting, and expense tracking.
• Follow up on customer payments, credit management, and overdue invoices.

Operations & Compliance (20%)

• Oversee importation processes from international purchases to local deliveries.
• Track and document logistics, procurement, and vendor management.
• Ensure smooth project management, tracking key milestones and costs.
• Conduct financial risk assessments and suggest cost-saving strategies.

Key Skills & Competencies:

• Deadline-driven and task-oriented – ability to track and meet key deadlines
• Excel & Accounting Software (Xero preferred)
• Strong understanding of Zambian labor laws & compliance (NAPSA, NHIMA, PAYE, VAT)
• HR policies, recruitment, and employee management skills
• Financial acumen – budgeting, forecasting, and cash flow management
• Excellent organizational, communication, and problem-solving skills
• Ability to work independently while ensuring strong collaboration with management

Qualifications & Experience:

• Bachelor’s degree in Human Resources, Finance, Accounting, or Business Administration.
• 3-5 years of experience in HR, payroll, finance, or administration.
• Strong knowledge of PAYE, NAPSA, NHIMA, VAT, and Zambian employment law is a plus.
• Experience using Xero or similar accounting software is a plus.
• Prior experience as an HR Consultant or Finance Consultant is a plus.

Work Schedule & Payment Structure:

• Standard working days per week: Monday to Friday (5 days)
• Additional working days: Every second Saturday (2 Saturdays per month)
• Payment Frequency: Monthly
• Per-Day Rate: K292 per day before 15% Wht

Compensation & Benefits:

• Competitive per-day consultancy rate based on experience
• Flexible working hours
• Opportunity to work with a growing business in the hospitality industry