Job Description

JOB PURPOSE 

To provide assistance to the Industrial Relations Officer in maintaining cordial Industrial and Labour Relations in the Board and facilitate negotiations between management and the Union to ensure industrial peace and to provide Human Resource services.

The Officer holder will be reporting to the Industrial Relations Officer.

JOB RESPONSIBILITIES 

• Provides background secretarial information to the supervisor to ensure that he makes timely advice to the Disciplinary Case Hearing Committee.
• Maintains and updates Leave day’s record for all members of staff and ensures that the accrued leave days are up to date either manually or in the System.
• Updates Manpower data in the HR Manpower Control System Database.
• Administers first aid box maintained at Head Office for all members of staff.
• Filling of confidential documents and other correspondences for all members of staff as well closed files in respect of former employees.
• Ensures that all medical bills received are timely verified, processed and submitted to Finance for Payment.
• Processes various scheme loan application letters for members of staff and ensure that they are submitted to various Banks for further handling.
• Processes all payroll amendments forms to be submitted to Payroll every month for Payroll inputs purposes and prepares payroll amendment forms
• Administration of Leave Days records.
• Maintains filling cabinets on various documents and correspondences.
• Administration of Human Resource Manpower Database.
• Updating of Leave days for members of staff in the payroll system.
• Filling of documents, movement of files from one place to another, photocopying of documents etc. requires mobility and the use of hands and the fingers
• Communicates effectively and efficiently with other members of staff in relation to Human Resource staff matters.

JOB REQUIREMENTS AND EXPERIENCE

• Grade Twelve (12) Certificate with five (5) credits or better which should include English and Mathematics.
• Diploma in Human Resource Management or a Diploma in Business Studies or Social Sciences.
• Minimum of two (2) years pre job experience is required
• Must be a member of Zambia Institute Human Resources Management (ZIHRM)

OTHER SKILLS REQUIRED

• Good written and oral communications skills
• Analytical skills
• Good personal planning and organisational skills
• Good interpersonal skills
• Computer skills
• Attention to details