POSITION TITLE: Human Resources Assistant

REPORTS TO: Human Resources Officer

LOCATION: Lusaka, Zambia

BASIC FUNCTION:

Under the supervision of the Senior HR Officer, provide operational support to implement an effective functional Human Resources (HR) processes for the Zambia office in team functional areas, including recruitment, employee relations, benefits administration, compensation, HRIS, and training.

ESSENTIAL JOB FUNCTIONS: DUTIES AND RESPONSIBILITIES:

Make out candidates offer checklists. Do reference letters to referees and collate reports for candidates’ personnel files.
Assign staff numbers and process with Administration for identification cards and to HRIS software for email addresses.
Electronic and manual filing of all documents appropriately into personnel files and subject files.
Print and package new hire orientation package.
Execute individual exit process including prompt terminal benefit computations & settlement.
In consultation with the Senior HR Officer, invite selected candidates for interviews and ensure candidates have proper documentation during interviews.
Maintain record keeping systems for benefits; ensure that individual personnel file documentation physically corresponds with number of dependants claimed by any one employee.
Coordinate with colleagues for the organization of mail and meetings internal and external to HR.
Other relevant duties assigned.
KNOWLEDGE, SKILLS AND ABILITIES

Ability to maintain confidentiality for sensitive Human Resources issues or projects and use judgment to execute duties and responsibilities.
Sensitivity to cultural differences and understanding of the political and ethical issues surrounding HIV infections.
Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.
Computer literate and proficient in the use of word processing and spreadsheets. Excellent written, oral and interpersonal communication skills with ability to work as a team member.
Ability to travel in Zambia minimum of 25%.
MINIMUM RECRUITMENT STANDARDS

Bachelor’s degree in human resources management, Business/Public Administration, or related field with at least 1-year experience in the areas outlined.
Experience in an international organization preferred.

The last day of receiving applications is 4 September,2024