QUALIFICATIONS AND EXPERIENCE

Minimum Required Qualifications and Experience:

• Bachelor’s degree in social sciences, Statistics, Public health or related fields
• Minimum of 3 years’ work experience with at least 1-year experience in managing HIV/AIDS-related data, including data verification / quality assurance
• 2-year experience in working with MOH data management/M&E systems (from patient-record level to DHIS level) and
• At least 2 years’ experience in Data management analysis, report writing, Data Presentation and data dissemination
• 1 year experience in working with SmartCare and able to trouble shoot.
• Working knowledge of Quality Improvement through Data Usage (QIDU)
• At least 2-year data collection or entry experience in the health sector
• Experience in managing and leading data collection teams.
• Skilled in MS Office, including Word, Excel, Power Point and Outlook and MS Access

Desirable Qualifications and Experience:

• Bachelor’s degree in social sciences, Statistics, Public health or related fields
• Minimum of 4 years’ work experience with at least 2-year experience in managing HIV/AIDS-related data, including data verification / quality assurance
• Training in M&E, DHIS for HIV/AIDS related programs.
• Post Graduate Training in Computers Data management systems.

TECHNICAL AND BEHVIOURAL COMPETENCIES

• Problem solving skills
• Ability to work under pressure
• Supervision skills (guiding, supporting)
• Good interpersonal skill
• Data Management and Analysis Skills.
• Monitoring and Evaluation (M&E) Skills.
• Ability to use Health Information Systems (HIS)
• Data Visualization and Reporting Skills.
• Ability to Coordinate Data Quality Assurance (DQA) Activities.

KEY PERFORMANCE AREAS

M&E Systems Maintenance

• Designing, Improving and expanding data tools for use at central M&E Unit
• Developing M&E Work and Evaluation plans for the program.
• Strengthening M&E Framework by ensuring that all Data Capturers have a clear understanding of PEPFAR indicators.

Data Collection and Verification

• Ensuring that data collected from health facilities is accurate and consistent by providing technical support on weekly, Monthly and quarterly basis.
• Ensuring data is collected from all the implementing institutions every month
• Following up on all implementing institutions that have not submitted data to the DHO and provide technical support.
• Ensuring that submission of Monthly Reports by ACTION HIV partners/ programmes, within PEPFAR reporting deadline for end-of-quarter months are done.
• Conducting Internal Verification Checks of Monthly Reports of partners/ programmes, within PEPFAR reporting deadlines for end-of-quarter months.
• Obtaining corrections upon identification of data quality issues, within 1 week of submission of queries, or within PEPFAR reporting deadlines for end-of-quarter months.
• Designing and maintaining aggregate stats database and coordinating the Maintenance of all repository (paper-based and electronic) Monthly Reports and collation tools.

Data analysis and Reporting

• Compiling and ensuring timely submission of all weekly, monthly and quarterly reports to Provincial M&E Coordinators and DHIO.
• Working with DHO program officers to analyze data collected from health facilities.
• Providing Monthly feedback after the data export exercises to facility manager and service points to the HUB and the DHO.
• Coordinating the Importation and validation of facility Transport Databases (TDBs) into district level SmartCare to merge them and Check whether all TDB files have been received and follow up outstanding export files

Data security, dissemination and utilization

• Providing monthly feedback to facility staff with regard Data quality (timeliness, completeness and accuracy of data) and Program-related indicators highlighting good performance and service delivery shortcomings.
• Ensuring there is security of data by use of periodic back-ups.
• Providing timely advise to PHD/ Provincial M&E Coordinator on warning indicators.
• Coordinating monthly data inputs to facility review meetings on data quality (emphasizing timeliness and completeness) and program performance with recommendations to optimize data quality.

Data quality Optimization

• Coordinating Spot checks on patient clinical records to monitor accuracy.
• Performing data triangulation exercises to verify that data in registers and on summary forms correlate.
• Coordinating filing practices for clinical records and data collection tools as required for data verification and audits.
• Ensuring that facilities are ready for audits at all times with emphasis that Hard copies of data collection tools kept as prescribed by government policy
• Ensure that the DHIS2 & Smartcare reports are in sync through data collection and reporting collaboration with MOH.