Description:

Job Purpose
The HR Officer – Payroll Management will be responsible for running the payroll and thereafter processing the monthly statutory payments (e. g Paye, Napsa, NHIMA, Personal levy, administration of new employees and separations. Assist the HR Manager with Rewards and Benefits Management duties.

Summary of Key Responsibilities;

• Responsible for preparing payroll data  – staff changes, exits,
  absences, confirmation of hours worked, salary and job titles changes
  ensuring to review, update or upgrade where necessary and that such
  information is submitted in a timely manner. Ensure that all staff
  members are issued with payslips on a monthly basis.
• Directing the collection, computing, and documentation of payroll data.
• Overseeing and reviewing payroll payments and account reconciliations.
• Ensuring records and processes comply with company and legal regulations.
• Coordinating with the HR Manager and the Accountant to verify employee data and accounts.
• Prepare employees’ compensation by the end of each month using payroll software
• Schedule bank payments or hand out paychecks directly to employees
• Enter new employees’ data (e.g. bank accounts and tax identification numbers) into internal databases
• Organise and conduct induction training sessions for all new employees as well as management of staff exits ensuring to manage orientation, onboarding and training programs including explaining and providing information on employee benefits and other applicable conditions of service.
• Administer all the assigned staff members’ Workers Compensation Scheme accounts ensuring to update on a regular basis.
• Assist to process and calculate final salary payments for leavers ensuring that the requisite full and final settlement letters are issued to affected staff members as per the set timeline for closure purposes
• Be part of the team that validates monthly payroll administration to include salary change, deductions, calculating final salary payment for leavers ensuring closure, updating data on the payroll system, administration and tracking of leave for all staff members.
• cases ensuring to draw terms of reference for the same.
• Participate in different consultative structures to foster effective decision-making and timely action to mitigate risks, present mistakes and resolve problems.
• Responsible for ensuring the smooth running of all benefits offered to employees which include pension refund, separation dues, funeral grant entitlements, leave and others as per applicable
  terms and conditions of service.

Primary Areas of Accountability: