Scope of Work

This position is responsible for all Human Resources and Logistic matters in the Lusaka office. The Human Resources and Logistics Specialist will directly supervise the project drivers.

Human Resources

Manage all aspects of recruitment in line with SoCha policy and processes, including advertising, reviewing, and short-listing applications, scheduling and participating in interviews, checking references, gathering complete documents, preparing and presenting offers.
Ensure that all long-, and short-term recruitment documentation are complete and saved in appropriate systems folders.
Prepare Independent Consultant Agreements and Employment Agreements, collect complete and accurate supporting documentation, monitor level of effort, and distribute monthly tracker.
Manage staff on-boarding to ensure set-up of necessary equipment, systems, and other needs are in place upon start date, and oversee the orientation of newly hired long term staff.
Review all staff timesheets for accuracy and completeness, ensure that all staff adhere to SoCha timekeeping and leave policies, and monitor staff leave balances.
Ensure consultants and employees are paid in a timely manner and manage any necessary consultant amendments and employment agreement modifications.
In consultation with Home Office, update the ZMELP Employee Handbook and Local Employee Compensation Plan as required, ensuring they are in accordance with SoCha and USAID policies and regulations, and Zambian labor law.
Oversee all aspects of national and regional personnel performance and professional development tasks—goal setting, regular evaluation, and end-of-year assessments.
Contribute to procurement of health insurance, ensure that all staff are enrolled in Project insurance policies and serve as point of contact for any ongoing communication with providers.
Manage all immigration needs of expat long-, and short-term staff.

Logistics

Direct and supervise the work of project drivers.
Plan and support all logistics for the project’s office, MEL activities and other project activities, according to USAID and SoCha regulations.
Maintain and update the activities project’s calendar.
Collaborate with technical and program teams to draft vendors contracts and service providers.
Ensure that a system is in place and maintained, to monitor staff communication costs, including mobile phones.
Ensure all inventory is tagged and recorded in the inventory records.
Conduct semi-annual physical inventory and record losses or damaged items. Prepare losses report for USAID.
Assist program staff to manage events (e.g., budgets, venues, equipment, and supplies).
Prepare annual property report for USAID.
Participate as a full member in the Security Management Team.

The tasks outlined above are indicative, but not exhaustive for the role and other tasks may be assigned by supervisor, the Chief of Party, or their designee.
Location
Lusaka, Zambia
Reporting
Reports to the Head of Operations.