Position Overview

The Head-Finance is responsible for financial reporting, tax management, compliance of the business and general administration.

Job Responsibilities

Financial Accounting and Reporting

• Formulation and policing of company accounting processes
• Institute financial accounting and reporting processes
• Build and manage efficiencies in the reporting systems and procedures.
• Manage and create procedures for all accounting IT systems.
• Prepare annual budgets and report on the business performance in comparison to approved budget.
• Full maintenance of asset register
• Ensuring asset register is accurate at all times.
• New assets recorded timeously.
• Depreciating assets depreciated accordingly as per depreciating policy.
• Management of external auditing and liaison with audit firms
• Preparation of management accounts and quarterly financial board reports
• Fully account for existing and future business income lines
• Ensure expenses are fully accounted for to ensure no leakages in any VAT receivables and to truly reflect the status of the business from an expense point of view.
• Ensure all customer invoice payments are received within specific company guidelines.
• Ensure all supplier payments are processed with specific company guidelines.

Tax Management

• Full Compliance and alignment with ZRA on any tax matters
• VAT
• Preparation and filing of VAT returns.
• Processing claims for VAT and ensuring VAT claims are received within reasonable periods.
• Processing VAT payments in accordance with ZRA guidelines
• Ensuring internal accounting procedures adhere to the necessary VAT rules.
• Custodian of VAT processes for any new products or new customers brought on board.
• WHT
• Ensure any WHT is fully accounted and paid on time.
• WHT certificates from customers or parties withholding any tax are well received on time to avoid double payment of income tax.
• Income Tax
• Ensure provisional tax returns are filed and payments made on time.
• Ensure annual income tax is remitted on time net of any provisional tax and WHT paid for the year in question.
• Ensure correct accounting principles are applied to make sure the correct income taxes are paid.
• PAYE
• Ensure monthly PAYE returns are filed and paid on time.
•  Ensure all expense that should be subjected to PAYE are subjected to PAYE.

Compliance

• Ensure all returns for all relevant regulatory bodies are filed on time.
• Ensure anti money laundering and account opening processes are adhered to.
• Maintain BOZ holding accounts and manage all compliance matters relevant to BOZ.
• Serves as the company compliance officer both internal company policies and company legal mandates.

Other Duties

• Liaison with Accounting advisory firms on all accounting matters

As well as above, any other duties given by management.

Accountability and Performance Measures

Delivery of management packs and financial statements

• Compliance with BOZ, ZRA, NAPSA, ZICTA, PACRA, Labour Office and relevant city councils
• Full Tax compliance at all times
• Effectives and Efficiencies of implemented reporting and accounting processes

Organizational Alignment

• Reports directly to the Managing Director.
• Manages the finance team.

Qualifications

• ACCA/CIMA or equivalent qualification
• 3 years post qualification in an established organisation
• Must be a member of ZICA.
• Experience preparing financial statements for a well-established organisation.
• Experience working on tax matters in a well-established organisation.
• Conversant with SAGE Evolution Accounting System
• Good written and oral skills

Personality Qualities

• Exemplifies good leadership with good people management skills.
• GO getter.
• Self-driven
• Patient
• Exudes Humility
• Clean criminal and employment record
• High Integrity morals