Action Against Hunger-USA is part of the Action Against Hunger International network, which provides humanitarian relief in over 40 countries worldwide in the sectors of nutrition, health, water/sanitation, and food security. Action Against Hunger-USA, an independent NGO, currently manages operations in 8 countries: Kenya, South Sudan, Haiti, Ethiopia, Tanzania, Uganda, Zambia and Somalia. Action Against Hunger-USA has over $70 million in programs, and approximately 1700 staff based in in the various country offices and the three Head Quarter Locations of New York City, Washington D.C, Nairobi. Additional growth is anticipated.

Summary of position

As part of Action Against Hunger Zambia office, the Grants and Compliance Officer, will support in the management of the Country Office’s portfolio and in their ambitious effort to advance the organization’s agenda through resource mobilization, programmes execution, compliance and quality reporting.

KEY ACTIVITIES IN YOUR ROLE WILL INCLUDE:

• In close collaboration with stakeholders at country and regional level, formulate concept note(s) as first stage of proposal submission to international and local donors.
• Coordinate, monitor and/or support in the completion of all sub-components of technical proposals as per the agreed timeframe.
• Organize project cycle management meetings i.e. kick-off, review, closure and meetings. Facilitate donor modifications (both programmatic and financial changes).
• Ensure that final agreement packages (Narrative, Budgets, Work plans etc.) are shared with program/technical and support teams on time and highlight relevant donor compliance regulations.
• Take the minutes of all grants related meetings, share and follow-up action points with all the relevant teams at different levels.
• Prepare, update, and share regularly donor and internal reporting schedules.
• Support the country office teams to produce high quality program reports as per donor and AAH requirements by providing high quality editing and formatting skills.
• Review Partnership and teaming agreements and support in coordinating their reviews with relevant focal persons.
• Ensure that grants are implemented in compliance with Action Against Hunger and relevant donors’ regulations.
• Strengthens and maintains the necessary administrative structures and interdepartmental processes to ensure grant transparency, smooth implementation, reporting, requisite controls, and monitoring
• Upload proposals and reports on different donors’ portal depending on the donor and make sure these portals are updated with latest information.

Our Core values.

In this position, you are expected to demonstrate Action Against Hunger-USA’s five core values

Respect– we work with compassion and dedication, treating everyone the same way we expect them to treat us.

Integrity-: we believe that being honest and fair is integral to every aspect of our work. conducting our work with a spirit of sincerity, truthfulness and transparency is imperative.

Creativity: – we encourage new ideas, embrace innovative solutions, and create opportunities for meaningful and exciting ways to do our jobs and provide solutions to address the needs of the populations we serve.

Excellence– we strive to provide services that meet and even exceed the expectations of our stakeholders (populations in need, staff, communities and donors).

Empowerment– we are committed to fostering an environment in which our staff, partners and communities where we work have the space to grow, develop and feel confident about participating.

Gender Equality Commitments and Zero Tolerance of Abuse

• Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion, race, color, ancestry, national origin, age, or marital status.
• Help to prevent any type of abuse including workplace harassment and sexual abuse and exploitation.
• Promote a safe, secure, and respectful environment for all stakeholders, particularly for children, beneficiaries, and members of staff.
• Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.
• Foster an environment that reinforces values of women and men, and equal access to information.
• Value and respect all culture