Pact Overview

Pact is an international nonprofit that works in nearly 40 countries building solutions for human development that are evidence-based, data-driven and owned by the communities we serve. Founded in 1971, Pact works with partners to build resilience, improve accountability, and strengthen knowledge and skills for sustainable social impact.

Fleet Supervisor (2) Solwezi and Ndola

Position Overview

Pact seeks to hire two highly skilled and experienced Fleet Supervisors to support the USAID/Zambia Integrated Health Activity (ZIH) financed by USAID. ZIH is a five-year project led by Pact in partnership with the Center for Infectious Disease Research in Zambia, Circles of Hope, Mothers2Mothers, Copper Rose Zambia, Zambia Network of Young People Living with HIV/AIDS, and Viamo. ZIH will improve health outcomes of Zambians through equitable access to high-quality health services in the areas of client centered HIV, tuberculosis; maternal, newborn and child health; family planning; and reproductive health.

Pact works closely with the Zambian Ministry of Health to attain the country’s goal of reaching HIV epidemic control (95-95-95) by 2030. One Fleet Supervisor will be based in Ndola, supporting ZIH operations in the Copperbelt Province and the other will be based in Solwezi supporting ZIH operations in Northwestern Province. With a proven track record in managing large fleets as described above, the Fleet Supervisor will be adept at coordinating complex logistics, ensure that all vehicles, drivers and safety concerns meet the highest standards, and that they are always ready to support the project’s diverse and demanding operational needs.

Key Responsibilities

Vehicle Maintenance and Repair:

• Maintain a comprehensive vehicle management database ensuring complete, correct and timely data entry, for all vehicles, on maintenance and repairs, fuel use and vehicle movement based on the monthly Vehicle Utilization Report (VUR) and Weekly Vehicle Checklists.
• Coordinate with service providers to ensure timely routine maintenance, repairs, and assessments.
• Monitor and record maintenance activities, ensuring proper and up-to-date records of all repairs and services.

Fuel Management:

• Monitor fuel consumption and calculate fuel consumption rates for all vehicles based on driver vehicle movement and fuel use logs that inform the monthly VUR.
• Submit a monthly fuel reconciliation report and validation memo to the Operations Manager highlighting any discrepancies or areas of concern.
• Implement strategies to optimize fuel efficiency and reduce costs.

Log Sheet Maintenance:

• Ensure drivers fill out vehicle movement and fuel use log sheets completely and correctly.
• Review log sheets regularly for accuracy and completeness.
• Enforce driver compliance of traffic laws, safety regulations, and PACT policies.

Fleet Performance, Tracking and Reporting:

• Monitor vehicle movement on a regular basis using the GPS tracking system to identify vehicle abuse.
• Ensure that the tracking system is installed on all vehicles and is always operational.
• Prepare regular reports on fleet performance, identifying trends and areas for improvement.
• Provide recommendations to management for optimizing fleet operations and reducing costs.

Compliance and Safety:

• Ensure that all vehicles and drivers comply with relevant local regulations.
• Conduct regular safety training

Basic Requirements

• Bachelor’s degree or Higher Diploma in Logistics, Business Administration, or a related field.
• Familiarity with fuel monitoring and management, fleet logistics, and strategies to optimize fuel usage.
• Strong leadership and supervisory skills, with the ability to effectively manage and motivate a team of drivers.
• Excellent organizational and analytical abilities, with experience in tracking and reporting fleet performance metrics.
• Knowledge of transportation regulations and safety standards, with a commitment to ensuring compliance.
• Proficiency in using fleet management software and tools to enhance operational efficiency.
• Effective communication and interpersonal skills, with the ability to interact professionally with drivers, mechanics, and other stakeholders.
• Experience with USAID projects is a plus.