FINANCE OFFICER (Lusaka)

Job Purpose

The Officer is responsible for the day-to-day maintenance and smooth running of an accurate and up-to-date accounting system; provide management information for planning, risk assessment and control and decision making; provide timely and accurate financial reports & Information; support schools, districts and other partners in financial management, financial training and record keeping.

Specific Accountabilities

• Processing income and expenditure transactions to be posted in FinancialForce.
• Support with processing payments for school & Tertiary fees, accounts payable invoices and other programme costs, ensuring the completeness of payment requisitions by Cheque or direct bank transfers.
• Analysing and reconciling staff travel expenses.
• Preparing accurate monthly bank reconciliations for donor bank accounts
• Preparing assigned monthly payable and receivable reconciliations.;
• Reviewing, analysing and processing financial reports from districts through district bank and cash control sheets as well and other partners.
• Support with preparing donor reports for use in Management decision making.
• Support with production of the quarterly planning & compliance tool.
• Support with the development of donor budget proposals.
• Support with management of internal and external audit processes.
• Maintaining an accurate asset register at all times.
• Analysis of retirements received and sharing unretired imprest with District officers & Internal audit on a weekly basics.
• Conduct asset verification on a quarterly basis.
• Preparation of monthly donor overhead cost recoveries.
• Carry out regular visits to districts and other partners when required, to provide capacity building in financial management as well as ensuring their compliance with CAMFED’s internal financial guidelines.
• Timely processing of termly bursaries and related costs in Salesforce ensuring that clients receive entitlements in time.
• Management of the revolving loan facility and report to management on a monthly basis on payments, repayment made and the facility performance through repayments made.

Person Specification

• Robust IT knowledge
• Excellent team-working and relationship-building skills
• Outstanding ability to work and communicate effectively with colleagues across the international Finance team.
• Share CAMFED’s core values and ethos of transparency and accountability.
• Bring high levels of energy, proactivity and commitment to the role.

Essential

• Problem Solving skills.
• Ability to use Financial Force or SUN systems.
• Excellent communication, interpersonal and relationship management skills at all levels – from executive and senior management, to middle management, peers, external suppliers and colleagues.
• Proven team player with the ability to assist the development of staff and colleagues of differing technical abilities and skills.
• Well organised and able to prioritise workload.
• Experience working as part of a global team.

Desirable:

• Full ACCA or CIMA or CA Zambia
• Previous experience working with Financial force or SUN systems.
• Must be a registered member of ZICA.
• Relevant work experience