Howard University International (HUI) has been implementing several developmental projects in Zambia in support of HIV programs. Currently HUI is implementing HRSA funded “Leveraging Health Service Equity Approaches for Sustainable HIV Epidemic Control” project being implemented by HBCU consortium members.

Job Purpose
The purpose of the job is to assist the HR and Finance Administrator in performing various financial, administrative, procurement, reporting and information management support for the effectiveness of the Zambia Country Office program operations.

Principle Accountabilities

1. Financial Administration

• Timely preparation and processing of Country Office Fund requests
• Review payment claims/invoices including staff retirements for travel advances/imprest and ensure that they are well supported
• Ensure weekly updates of the cashbook
• Preparation of monthly bank reconciliation
• Ensure compliance with Howard University Employee policies and procedures manual, including ensuring proper record keeping/filing of financial documentation

2. General Administration

• Assist with procurement processes (P2P) ensuring value for money (VFM) is achieved
• Ensure monthly supplies are procured and delivered timely
• Maintenance of fixed asset register
• Assist with the coordination and management of vendors and service providers
• Facilitate logistics for meetings held at the office and virtually
• Coordinate with the HR and Finance Administrator in ensuring all transport requests in and outside Lusaka are fulfilled
• Any other duties assigned by line manager
  Job holder Entry Requirements (Education, Related Experience, skills and behaviors)
• A certificate in Business Administration or recognized level one accounting qualification with CIMA, ACCA, ZICA or CPA
• Minimum of 2 years working experience in a reputable organization
• Excellent Computer literacy – Microsoft Word & Excel, Power point, Accounting Packages
• Planning and organizing skills
• Good interpersonal skills
• High degree of integrity
• Fluency in English
• Good communication skills (Both oral and written)
• Ability to work with minimum supervision