Finance Administrator (1)

Reporting to the Financial Reporting Manager

Job Summary

The Finance Administrator responsibilities include creditors and debtors’ control, processing and reconciling the month end payroll and processing and reconciling all bank accounts and cash floats.

All inter-company accounts must be reconciled with all subsidiaries and the fixed asset register must be updated.

Key Responsibilities;

Creditors

•  Reconcile the weighbridge report with invoices from suppliers.
• Post all purchase/service invoices into the system.
• Reconcile creditors accounts and match with client statements.
• Prepare schedule for vat and excise duty.
• And any other duties assigned by the Supervisor.
• Generate purchase orders based on the requisition received from stores
• Ensure all POD’s and invoices are saved on the server for all cost of sales transactions.
• Sign off all creditor reconciliations.
• Provide a listing of invoices where a statement cannot be obtained.
• Submit creditor remittance’s timeously to the supplier.
• Prepare schedule for vat and excise duty and reconcile to the ZRA submission and to Pastel Accounting.
• Initiate the payment on Smart Pay for VAT payments when due.

Bank accounts, operating accounts and cash floats.

• Processing of the operating accounts, prepare month end bank reconciliations.
• Processing of the bank cash float accounts.
• Sign off the listings for all unreconciled items that match the amount on Pastel accounting.
• Prepare Quotations and/or Pro Forma Invoices when requested to do so by Supply Chain.

Payroll

•  Prepare total month end schedules that reconcile to the Pastel Payroll periodic reports.
• Prepare a Gypsum payroll reconciliation that reconciles to the Gypsum periodic reports.
• Reconciling salary clearing account in the balance sheet.
• Prepare all csv files for all statutory returns that are due
• Initiate the payment on Smart Pay for VAT payments when due.

Inter-company Transactions

•  Provide debit notes to all subsidiaries when required and process all debit notes received from the subsidiaries.

Qualifications and requirements

•  Grade 12 full school certificate
• At least 3 years’ experience in similar position
• Diploma in Accountancy or ZICA Technician
• Membership to professional body is key.
• Attention to detail, organization, problem solving are essential for this role.