Job Title: Finance and Administration Officer

Department: Zambia

Location: Lusaka, with infrequent travel to Partner Program sites and Synod Offices.

Reports To:  Country Director; liaises with the Regional Finance and Administration Manager

Status:  Full Time

PURPOSE:

This position contributes to the day-to-day financial management and administration of the organisation. The Finance and Administration Officer will support the Country Director and Regional Finance and Administration Manager to maintain the highest standards of financial stewardship of the Country program by maintaining the books of accounts and other financial records, ensuring their adherence to the financial policies and procedures of World Renew and external donor requirements. It is also expected that this position will support the project related bookkeeping duties of World Renew’s implementing partners and will assist the Regional Finance and Administration Manager with partner financial reviews and audit procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

1.       Financial Tasks

a.       Financial Management and Reporting

•   Input Country budgets and document all financial transactions into the accounting software with all required details and procedures.
• Generate up to date and accurate reports as requested
•  Organize and maintain all supporting documentation in accordance with best practices, policies and standards
• Assist the Country Team to facilitate proper authorization and approval and timely processing of payment/reimbursement requests for staff/partners/suppliers/vendors.
• Perform internal audits of fixed assets and maintain a Fixed Assets inventory, in accordance with World Renew system policies and donor requirements.
• Communicate with the Finance Manager and Country Director when issues arise with financial reporting so that solutions may be found in a timely manner.

b.       Petty Cash and Banking

• Manage and Track office petty cash expenditure and prepare petty cash reconciliation statements for verification
•  Check and reconcile petty cash requests from Country staff and liaise with the Country Director on outstanding administrative issues.
• Initiate the monthly cash count with the Country Director.
• Maintain accurate banking records, perform bank payment orders and deal with the bank on all financial matters.
•  Support the preparation of managerial reports by collecting, analyzing, and summarizing account information and conducting bank reconciliations.

2.       Administrative Tasks

• Provide administrative support for a well-functioning Country team
• Manage Country records by organizing and filing documents, both physical and digital, using filing systems.
• Ensure compliance with national, and local requirements.  Keep up to date with regulations and correspondence provided by relevant government entities; submit reports and advise the Country Director.   Prepare and submit all tax withholdings (payroll income tax, NAPSA contributions) and corresponding reports to relevant parties as needed.
• Oversee the procurement of equipment and supplies for the Country office. Strictly adhere to procurement guidelines.
• Book travel and accommodation for Country staff as required.
• Supporting the administration of the vehicle fleet including providing back up to  other staff on processing tax, fitness, insurance and servicing
• Liaison with current office landlord and processing of invoices and any maintenance requirements
• Review and recommend procedural changes to ensure compliance with policy and improve work processes

3.       Partner Consultation Tasks

• Provide capacity assistance to Partners where and when required to improve financial management and systems, improve reporting, accountability and governance.
• Check and verify partner expenditure and accuracy of financial report on a monthly basis.
• Assist the Regional Finance and Administration Manager in conducting financial reviews of Country Partners
• Facilitate partner audits with external auditors and ensure management comments are acted upon.

4.       Other Duties

• Set aside time in the work plan for self-development to improve capacity and move with current trends.
• Other duties as requested by the Country Director and Finance and Admin Manager.

QUALIFICATIONS:

1.       Commitment to live out World Renew’s mission, vision and values.

2.       Active engagement in local Christian community and able to sign World Renew’s Statement of Faith.  Demonstrated commitment to Jesus Christ and able to recognize this position as one that contributes to the work of His Kingdom through servant leadership.

3.       Demonstrated commitment to contribute to and promote a work environment that values decolonization, localization, diversity, inclusion, equity, and belonging.  Demonstrated commitment to working towards gender equality, equity, and justice in all aspects of programming, plans, policies, and organizational structure

4.       Zambian nationality or legal right to work in Zambia

5.       Work ethics:

• Absolute integrity,
• High level of attention to detail and accuracy
• Heart for serving others,
• Excellent organization skills and self-direction.
• Proactive and able to work with minimal supervision.
• Ability to strategize effectively to meet deadlines and competing obligations.
• Team player with ability to work with diverse team members across multiple countries and cultures

6.       Member of a professional body related to accounting.

7.       Able to drive a manual car with a full driver’s license

8.       Previous experience of work in the Development sphere would be desirable

9.       A good sense of humor, patience, and strong spirit

EDUCATION AND/OR EXPERIENCE:

• A university degree and a certification in Accounting or Financial Management required, Bachelor’s Degree in Accounting or Finance is preferred.
• Minimum of 2 years of bookkeeping, financial management, or accounting experience.
• Experience with Accounting Software packages, particularly QuickBooks and Sage IntAcct
• Familiarity with Zambia Revenue Authority and NAPSA E-Services.
• Excellent working capabilities within MS Office programs.
• Prior experience with USAID, GAC, FCDO, EU, UN or other donor-funded projects is preferred.

LANGUAGE SKILLS:

Written and spoken fluency in English.  Ability to speak other local languages would be a strong asset

WORK ENVIRONMENT:

• Willingness to travel approximately 10-20 % of the time in insecure and/or impoverished areas which will have no infrastructure or support structures.
• Willingness to stay in conditions with unreliable access to water, Internet, and electricity and increased exposure to illness