Our Client in the retail business with interest in FMCGs seeks services of a Finance and Administration Officer. 

Key Responsibilities:

• Ensure that all financial transactions are carried out and recorded in accordance with standard financial procedures.
• Daily review of sales reports and purchases to ensure company profitability
• Preparation of monthly, quarterly, and year-end financial statements and presentation of financial statement to Management.
• Preparation of all statutory returns (NAPSA, ZRA returns, NHIMA) and submitting them on time.
• Follow appropriate authorisation procedures for payments and requisitions, and ensure others follow them.
• Developing of annual budgets in collaboration with Management.
• Conducting monthly and annual performance reviews of the business and monitoring actual expenditures against income generated.
• Providing guidance for annual work planning and budget consolidating ensuring allocation to appropriate financing, components, categories, location.
• Prepare the monthly payroll. Check the month end cashbooks and ensure that all book-keeping and is accurate.
• Prepare, monitor and manage all staff contracts
• Ensure that all financial records are properly kept and as recorded in the books of accounts
• Prepare bank reconciliation every monthly.
• Reconciliation of supplier, creditor and debtor accounts
• Prepare an analysis of the cashbooks, management report, comparison with budget, and commentary at the end of the month.
• Monitor actual expenditure versus budgets.
• Prepare cashflow projections
• With other staff, monitor actual spend against activities and adjust the spending forecast as needed
• Carry out other accounting and financial management tasks as necessary.
• Continue to develop appropriate financial systems and help all staff to understand and work with them.
• Attend and guide physical stock take processes

Qualifications:

• Education: Diploma or Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.

Experience:

• Minimum of 3-5 years of relevant experience in finance and administration, ideally within the FMCG or retail sector.
• Proven experience in managing financial transactions, budgeting, financial reporting, and statutory compliance.
• Experience in payroll preparation and statutory reporting (NAPSA, ZRA, NHIMA).
• Familiarity with financial software (e.g., QuickBooks, Sage, or any relevant accounting software) and proficiency in MS Excel

Technical skills 

• In-depth knowledge of accounting principles and financial reporting.
• Strong understanding of budgeting, cash flow management, and cost control.
• Experience with reconciliations (bank, supplier, creditor, debtor accounts).
  Knowledge of statutory compliance requirements for the local market (e.g., NAPSA, ZRA, NHIMA).

Attributes

• Attention to details
• Analytical Skills:
• Organizational Skills:
• Communication Skills:
• Problem-Solving:
• Leadership & Teamwork:
• Integrity:
• Adaptability:
• Time Management: