Hydrangea Enterprises Limited (HYEL) is a private limited company whose business ventures include the provision of bespoke technical and advisory services to development organisations as well as public and private sector entities. HYEL is in the process of recruiting a Finance and Administration Manager for its Zambia office who, among others, will be required to lead on the tasks below.

RESPONSIBILITIES:

• Review financial policies, procedures, and controls in collaboration with management to ensure an elevated level of consistent financial performance across the organization;
• Manage and maintain the accounting requirements of HYEL in compliance with statutory requirements and assist in the strengthening of internal controls in the firm;
• Ensure adherence to HYEL as well as donor/ client financial and accounting policies and procedures consistent with various laws and regulations;
• Present Budget Variance Analysis and program pipeline reports to the technical teams every quarter;
• Manage procurement processes and ensure proper accountability and compliance with all applicable policies;
• Ensure vendors receive and sign Local Purchase Orders, and that invoices and receipts are issued for ALL purchases made by the firm;
• Lead in developing, implementing, and maintaining good efficient financial systems;
• Manage the budgeting, performance and forward planning systems including annual, quarterly and budgets for the firm as well as projects;
• Oversee the project accountants/ finance officers and technical staff to develop annual budgets and work plan processes in compliance with the organization and donor rules;
• Review, track, and reconcile staff and consultant cash advances according to policies;
• Prepare monthly bank reconciliation statements;
• Oversee the maintenance of the petty cash float;
• Initiate and carry out payment of all regular expenses including but not limited to office rentals, telecommunication (telephone, fax, and internet) bills and salary advances;
• Responsible for fixed asset management and reporting;
• Carry out calculations of the payroll for staff on the basis of valid employment contracts;
• Make sure PACRA returns, and related documentation are in order, and that all required payments are made;
• Ensure that taxes and other statutory payments are paid and required reconciliations as well as entries are made in the ZRA Tax System;
• Ensure timely remittance of contributions to National Pension Scheme Authority (NAPSA) for all employees of HYEL and other vital business regulatory needs and statutory requirements including Workers Compensation, National Health Insurance are effectively managed and honored;
• Review and verification of payment vouchers;
• Ensure timely disbursement, retirement, and reporting of all funds to district offices, partners, and sub grantees;
• Ensure that project and organization financial statements are appropriately prepared;
• Oversee IT infrastructure, ensuring that all systems are functional, secure, and updated to support the organization’s operations and information needs;
• Manage office logistics, including the maintenance of office facilities, equipment, and ensuring a conducive work environment for all staff members;
• Supervise the finance and administrative staff, conducting performance appraisals and revising job descriptions, as necessary. Providing capacity development and training opportunities for the team and facilitate their professional growth;
• Ensure that all organization vehicles are compliant with local regulations and are regularly maintained, keeping them in optimal condition for fieldwork and other operational needs;
• Ensure quality control review to ensure accuracy and full support in documentation for audit purposes;
• Preparation of financial statements for audits, and oversee the auditor work and submission of audit report to HYEL management and board; and,
• Other responsibilities that may be assigned or delegated by HYEL’s management.

Minimum Qualifications, Experience, and Competencies:

• Bachelor’s degree in finance, Accounting, or a related field;
• Full Professional accounting qualifications, such as ACCA, CIMA, etc.;
• Master’s degree in Finance, Economics, MBA, or related field is highly preferable;
• Membership to the Zambia Institute of Certified Accountants (ZICA);
• At least of ten (10) years’ post qualification experience in accounting, management of financial systems, financial reporting, and auditing;
• Experience developing and implementing finance and accounting policies, procedures, and systems;
• At least three (3) years of the work experience must be at senior management level;
• Comprehensive understanding of local tax requirements is preferred;
• Demonstrated experience in managing and providing financial controls in multiple locations and sub granting;
• Knowledge of and experience with USAID, UN, EU or other donor/ development rules and regulations related to procurement and finance is a must;
• Experience working in an agribusiness, or private sector firm highly is preferable;
• Excellent analytical and computer skills, with demonstrable knowledge and experience in Microsoft Dynamics Business Central, Sage, Excel and/ or other accounting software;
• Well-developed and effective organizational skills, including the ability to multi-task and work in a high-pressure environment;
• Previous direct supervisory experience of professional and/or support staff;
• Excellent verbal, written, interpersonal, and presentation skills in English;
• Able to articulate, professionally and communicate in a clear, positive manner;
• Preference will be given to a candidate who has experience working in multicultural and multinational research and project teams; and,
• Must be able to read, write and speak English.

APPLICATION GUIDELINES

We invite all interested candidates to submit the following documents:

• A detailed Curriculum Vitae (CV), and a Letter of Motivation outlining how your experience, competencies, professional networks meet the requirements for the role;
• Clearly state your expected remuneration, and advise the notice period that you would need to give your current employers; and
• The CV, letter of motivation, education qualifications and other documents should be combined into one document when sending.