The National Democratic Institute for International Affairs (NDI) is a nonprofit, nonpartisan organization working to support and strengthen democratic institutions worldwide through citizen participation, openness and accountability in government. NDI has supported democratic institutions and practices in every region of the world for more than two decades. Since its founding in 1983, NDI and its local partners have worked to establish and strengthen political and civic organizations, safeguard elections, and promote citizen participation, openness and accountability in government. NDI will work in Zambia to support democratic institutions to better engage with stakeholders and citizens on national policy, legislation development and citizen concerns and priorities.

NDI invites applications from suitably qualified persons to fill the vacant post in Lusaka detailed below. To perform this job successfully, an individual must be willing to learn and put into practice what they have learned. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Finance and Administration Intern will provide day-to-day financial and administrative support to Finance and Administration staff.

Essential duties:

Accounting

• Preparing payment vouchers and processing payments.
• Support in recording financial data and retrieving financial information.
• Managing petty cash floats.
• Assisting with the management of the asset log & updating when necessary.

Procurement

• Sourcing quotations & making comparisons.
• Drafting procurement review forms.
• Drafting decision memos.
• Drafting services/goods contracts.

Logistics

• Booking workshop events.
• Making hotel bookings & reservations for local and international guests.
• Drafting logistics memos for international visitors.
• Liaison with hotel management on all hotel bookings.
• Assisting in organizing transport logistics for the office.

Subgrants

• Assist with NDI Zambia’s subgrant program and budget and contractual relationships with multiple sub-grantees throughout Zambia.
• Review sub-grantees’ reports for accuracy and completeness.
• Working closely with sub-grantees to review queries on reports.
• Assist with drafting of regular internal reports.

Education and/or experience

• Diploma, Degree or professional qualification in finance, accounting or related field.
• Knowledge of Generally Accepted Accounting Practices (GAAP).
• Strong written and verbal English communication skills.
• Attention to detail and accuracy.
• Proficient in Microsoft Office, including Excel, Word, PowerPoint and google applications.