The Company invites applications from suitably qualified and experienced persons to fill the position of Executive Assistant in the Administration Department, based at Mansa Sugar offices in Chembe. The position reports to the Chief Executive Officer.

The successful incumbent will be responsible for providing Executive Assistance and administrative support to the Chief Executive Officer.

Key performance areas

• Provides effective and efficient assistance and administrative support to the chief executive officer
• Coordinates Directors’ calendar
• Processing of work permits, Visa’s for Expatriates
• Submission of Insurance documents
• Compiles itineraries for internal and external Management
• Responds to and manages internal and external requests for the Directors
• Prepares correspondence including reports, letters, memos, meeting agendas and minutes
• Manage travel requirements and expenses
• Organises and finalises logistics for conferences and meetings, including all travel bookings and catering
• Carries out general office administration duties
• Promote and adhere to Mansa Sugar Limited procedures, policies and guidelines including, without limitation, those relating to QSHEC.
• And any other duties assigned

Minimum specifications

• Full Grade 12 Certificate
• Diploma in Executive Secretarial/Office Management or related field
• Bachelor’s degree in business administration/management or related field will be an added advantage
• 3+ Years’ experience in an Executive Assistant, Executive Secretary or office management function
• Member of the Professional Secretaries Association of Zambia
• Excellent communication and interpersonal skills, with the proven ability to build strong relationships
• Proven track record of maintaining utmost confidentiality
• Ability to work effectively and proactively under pressure within limited time constraints
• Conscientious work ethic and proven ability to work efficiently and accurately and deliver high quality work
• Willingness to go the extra mile and work beyond normal hours of work whenever required to do so
• Exceptional planning and organizing skills and the ability to handle multiple tasks simultaneously with excellent attention to detail.
• Demonstrated initiative and flexibility to adapt to developing situations
• Demonstrated ability to exercise good judgement
• A self-starter who is able to work independently with minimal (or no) supervision
• Good command of the English language, verbal and written
• Advanced proficiency with MS Office programs
• Willingness to travel as and when required.