GMC AUTOFIX ENGINEERING AND FREIGHT
JOB OPPORTUNITY

Job Title: Data Management Intern

Location: Solwezi

Reports to: Operations Assistant

Job Summary:
The Data Management Intern is responsible for organizing, maintaining, and updating the organization’s data management systems. This role involves handling data entry, ensuring accuracy and confidentiality of information, and supporting the development of effective data management policies and practices.

Key Responsibilities:
1. Data Entry and Management:
– Enter and update data into the organization’s database systems with a high level of accuracy and efficiency.
– Ensure data integrity by performing regular data audits, checks, and cleaning to identify and rectify inconsistencies or errors.
– Maintain up-to-date records, ensuring data is accessible and stored appropriately.

2. Documentation and Reporting:
– Prepare and maintain comprehensive reports, summaries, and data records as requested by management.
– Assist in generating periodic data summaries and reports for internal and external stakeholders.
– Support in documentation of data procedures, ensuring that all processes are properly recorded.

3. Data Quality Control:
– Review and verify data entered into the systems for accuracy and completeness.
– Collaborate with other departments to resolve data discrepancies or issues.
– Ensure that data complies with established standards and policies for data management.

4. Database Maintenance:
– Assist in managing and updating databases, ensuring that systems are well-organized and user-friendly.
– Work with the IT team to troubleshoot data management issues and suggest improvements.
– Ensure backup of all important data and assist in data recovery processes when necessary.

5. Compliance and Confidentiality:
– Adhere to data protection and privacy regulations, ensuring that sensitive information is handled securely.
– Ensure compliance with the organization’s data management policies and legal requirements.
– Maintain confidentiality and security of all data and sensitive information.

6. Support and Coordination:
– Provide data-related support to other teams and departments as needed.
– Collaborate with IT and data analysis teams to optimize data handling processes.
– Participate in team meetings and contribute to continuous improvement of data processes.
Qualifications and Skills:
– Education: Diploma or higher qualification in Information Technology, Data Management, Business Administration, or a related field.
– Experience: Previous experience in data entry, data management, or administrative support is preferred.
– Technical Skills:
– Proficiency in MS Office Suite (especially Excel) and database management software.
– Familiarity with data management systems and software.
– Knowledge of data protection regulations and data security best practices.
– Attention to Detail: Strong attention to detail and accuracy in data handling.
– Communication: Excellent written and verbal communication skills.
– Problem-solving: Ability to identify data-related issues and work proactively to resolve them.
– Confidentiality: Understanding of the importance of confidentiality and ability to handle sensitive information responsibly.

Working Conditions:
– This role will primarily be office-based, with occasional requirements to collaborate with different departments.
– May require working with large datasets and long periods of focus on computer tasks.