Data Coordinator Ref No. DC/TB/31/10/22

Reports to SI Manager. The incumbent will take the primary role of managing data associates, ensuring that data is collected in a timely manner, and adhering to all data collection SOPs. In collaboration with Strategic Information Specialist, he/she will lead the development of SOPs and data collection timelines that feed into all reporting requirements.

Main duties

• Works closely with data associates and facility-based staff to collect data timely, complete and accurate data
• Works closely with the facility staff to generate and submit weekly, monthly, quarterly reports as required
• Actively participates in adhoc data collection per programme needs
• Have a clear understanding of all data collection tools and reporting indicators
• Support facility level data review meeting
• Ensures timely collection of all database backups e.g. SmartCare TDB
• Ensures safekeeping, proper organization, filing and tracking of data
• Develops and performs weekly quality control measures; identify problems and provide feedback to Data control staff
• Responds to/resolve all questions/problems from data entry staff and communicate any pertinent issues to Superiors
• Plans and conducts data quality activities, and prepare data quality reports
• Maintains an accurate and current inventory of all computing equipment and supplies
• Mentors Data Associates staff on data collection and entry procedures and common data errors/problems within the clinic and at other sites as requested
• Conducts staff evaluations periodically as requested and management of leave for staff.
• Responds to verifications of collected data and provide feedback accordingly.
• Monitors backlog within the facilities and carrying out necessary action to clear such backlog if need be.

Qualifications 

• Grade 12 Certificate
• 3 years minimum years of work experience
• Diploma in Information Management/Computer Science, M&E training or related field
• Experience and proficient working with MS Excel and MS PowerPoint
• Experience working with electronic data collection tools like DHIS2, ODK, etc
• Experience managing staff and coordinating data collecting and reporting activities at facility level
• Experience working in a research or public health setting will be an added advantage

Please indicate district of your preference in your application letter. Only shortlisted candidates will be contacted.