DEPARTMENT : Supply Chain Management

VACANCY : Customs & Transit Co-ordinator (Imports & Inventory Controller)

LEVEL : Assistant Manager

LOCATION : Lusaka, Head Office

JOB PURPOSE

Manages the importation and exportation processes. Ensures optimal stock distribution of commercial sales items to shops to support the delivery of the sales budget.

CORE RESPONSIBILITIES ARE:

1.] Manage inventory and Stock Availability

– Implements Inventory policy and maintains stock at approved levels to avoid excess/ stock outs and ensure business continuity.
– Ensures the generation of both electronic recharge voucher pins and input/output files for sim cards, provisioning and tests on time to avoid stock outs.
– Ensuring all materials received at the warehouse have system generated goods received notes not later than 48 hours after delivery.
2.] Customs Clearance

– Ensure robust visibility of all open imports POs: Track all POs issued to vendors to manage endusers/business expectation by creating a weekly Open PO register for imports
– Ensure all pre alerts are reviewed for ASN correctness and dispatch details to align with NW/Marketing and Sales and Distribution deployment plans
– Liaises with clearing agents to ensure the timely receipt of imported goods and services within the prescribed TAT
– Ensure correct HS tariff codes are used for declaration of custom duties
– Ensure exporters comply to ZICTA and ZEMA requirements
3.] Outsource Vendor Management

– Ensure month on month reduction on courier cost by validating courier invoices and PODs
– Manage the agency to avoid demurrage and storage charges.
4.] Reporting.

– Prepares Imports and Inventory Reports for management decision making
– Reconcile Oracle and USDM stocks every week and ensure variances are explained and resolved
5.] Sales Order Processing

– Supervise Airtel shop team leaders to maintain adequate stock and process Channel partner orders on time for timely delivery as per set SLA
– Resolve all issues pertaining to commercial stock both in shops and trade in a timely manner
6.] Filing and documentation

– Ensure proper documentation/filing of all import documents by PO wise for easy ZRA audits and any other requirement that may arise.
– Weekly recon of USDM vs Oracle

REQUIREMENTS

Educational Qualifications & Functional / Technical Skills:

• Relevant Business or IT related University Degree
• Graduate Diploma of the Chartered Institute of Purchasing & Supply (UK) and member of ZIPS will be added advantage
• Competent in Excel Data Manipulation
• Excellent knowledge of Oracle or equivalent and MS Excel
Relevant Experience:

• Hands on experience of more than 2 years in warehousing, Inventory management and Logistics
• Excellent knowledge of ZRA, SADC, Comesa ,ZICTA import and export procedures
COMPETENCIES REQUIRED FOR THE POST

• Excellent and effective communications skills, both orally and in writing
• Strong stakeholder engagement
• Strong analytical skills