Job Title: Corporation Secretary
Grade: P10
Department: Legal
Reporting Line: Postmaster General (CEO)

Purpose of Role

The Zambia Postal Service Corporation Secretary is responsible for managing and directing the activities of the Legal Department and render legal services, duties including planning, directing and coordinating the work of the Legal Staff.

Duties and Key Responsibilities

1. Developing and setting up the Corporation’s legal and compliance strategy, frameworks and procedures.
2. Planning, directing and co-coordinating the activities of the professional legal staff and other support staff engaged in the provision of legal services to the Corporation.
3. Implementing Service Level Agreements and ensure effective delivery of legal services.
4. Reviewing all legal documents relating to operations.
5. Providing support and spearheading legal due diligence for any new projects.
6. Providing legal, financial and/or strategic advice during and outside of meetings.
7. Training directors and members of the senior leadership team on corporate governance and legal matters.
8. Keeping up to date with any regulatory or statutory changes and policies that might affect the organization and ensuring timely incorporation of changes.
9. Ensuring that company policies are up to date and a culture of compliance is maintained across the company.
10. Acting as a point of contact and building good relationships with key stakeholders.
11. Implementing processes and systems to help ensure good management of the Corporation’s compliance with legislation.
12. Developing budget recommendations to support systematically planned programs of legal actions and establish controls for the efficient deployment of resources within the approved budget.
13. Performs any other duties as may be assigned by the Supervisor.

Personal Attributes and Skills

• Detail oriented with technical aptitude and ability to perform function effectively.
• Capacity to work under pressure, prioritize, multi tasks and meet deadlines.
• High personal standards of professionalism, trustworthiness and high level of integrity.
• Strong analytical skills.
• High levels of personal organization to ensure timely and accurate reports.
• Effective Communicator.
• Must have high ethical standards, credibility and commitment to best practices.
• Thorough Knowledge of Zambian laws and legislations.
• Ability to provide competent legal advice and counsel to the Senior
• Management team on a wide range of legal and policy issue.

Qualifications/Requirements

• Full Grade Twelve (12) certificate.
• Bachelor of Law Degree (LLB).
• Advocate of the High Court of Zambia.
• Post Graduate Degree (preferred/added advantage).
• At least 5 – 10 years relevant work experience.