POSITION: CONTRACTS OFFICER x1 – PERMANENT

The position reports to the Contracts Manager.

Key Responsibilities

• Administration of local procurement contracts per Group category plans; and support the strategy to maximize contract buying for local purchases.
• Manage preparation of local bid documents, tender process & analysis of bid results as guided by the Contracts Manager.
• Negotiate local contracts and prices, delivery and payment terms, quality requirements to meet standards and supply objectives.
• Ensure that the system and files are updated with the most current approved pricing.
• Support the management of contracts, resolving supplier concerns / contractual issues / review contractual obligations of the suppliers within the contracts.
• Management of information by vendor to analyse spend and identify trends and potential savings opportunities.
• Support in analysing the local supplier markets against internal demand and identify suitable local suppliers.
• Track application of contracts by reviewing surcharge indices, coordinating planning and performing monthly reconciliation.
• Review and recommend solutions to optimise vendor performance across categories.
• Engage with new vendors and internal stakeholders, provide relevant take-on documentation and ensure that this is accurate and complete when submitted back to Illovo Group Procurement.
• Ensure governance and compliance to procurement controls and standards.
• Promote and adhere to Illovo’s procedures, policies, and guidelines, including, without limitation, those relating to SHERQ, Competition Law and Anti-Bribery and Corruption (ABC).

Minimum Requirements

• Full Grade 12 Certificate
• Diploma in Business Administration/Management, Purchasing and Supply, Procurement/ Supply Chain Management, A bachelor’s degree will be an added advantage.
• Minimum of 2 years’ experience in similar role
• Technical knowledge and understanding of Procurement processes and Supply Chain management.
• Ability to engage/manage/partner with stakeholders.
• Member of Zambia Institute of Purchasing and Supply (ZIPS).