1.    Capital Programme Administrator x1 (C4) – Permanent

The position reports to the Capital Programme Manager

Are you the unsung hero behind successful projects, adept at navigating the intricate web of project administration while supporting project managers to reach new heights? If you thrive in a dynamic environment, possess a knack for multitasking, and find joy in contributing to project success stories, this is your chance to be an integral part of our

journey towards excellence. We’re on the lookout for an organized and detail-oriented individual to join our team.

Key Performance Areas

• Onboarding and Orientation: Assist new team members in the project management office by providing information about the organization, its processes, and available resources.
• Documentation Management: Help in maintaining and updating project-related documentation, including project plans, schedules, status reports, and meeting minutes. Retrieve and organize documents as per the project teams’ needs.
• Meeting Coordination: Schedule and coordinate meetings, workshops, and other project-related events. Prepare agendas, send invitations, and ensure necessary resources are available for effective meetings.
• Communication Support: Assist in distributing project-related information to stakeholders, ensuring timely and accurate communication. Help draft and edit project communications, such as emails, newsletters, and progress reports.
• Data Analysis and Reporting: Collect data from project teams and compile reports to track project status, performance, and progress. Assist in analyzing trends, issues, and risks to support decision-making and identify areas for improvement.
• Resource Management: Help in facilitating resource allocation and tracking for projects, ensuring that team members have the necessary tools, equipment, and support to successfully carry out their tasks.
• Process Improvement: Identify opportunities for process improvement within the project management office. Collect feedback from project teams, suggest improvements, and assist in implementing changes to enhance efficiency and effectivenes.
• Training and Development: Support the development and delivery of training programs to enhance the project management skills of team members. Assist in creating training materials and organizing workshops or webinars.
• Stakeholder Engagement: Assist in maintaining positive relationships with project stakeholders, ensuring their needs and concerns are addressed. Help organize stakeholder meetings, gather feedback, and follow up on action items.
• Risk and Issue Management: Assist in identifying project risks and issues, capturing them in appropriate tracking tools, and supporting the development and implementation of mitigation and resolution plans.

Minimum specifications / Requirements areas

• BA Business Administration.
• 3 years’ experience in administration.
• Exposure to project management environment.
• Strong people skills.
• Proven report generating skills.