Role Overview:

To lead the procurement process, develop, and implement purchasing strategies, negotiate and manage supplier relationships to drive business growth and profitability. To ensure the purchase of quality goods at competitive prices and maintain smooth plant operations. This position will be required to adhere to all relevant procurement procedures, policies and legal regulations as required by the company and relevant to the role and responsibilities of the function

Key Duties and Responsibilities:

• Develop and drafting of standard contracts and service level agreements documents which protect the company’s interests from our suppliers.
• Sourcing strategies and effective negotiations of contract/purchase order terms and conditions and pricing.
• Manage the administration of contracts for the company in liaison with End Users and Contractors to ensure that contracts are executed in accordance with Company policy and agreed terms.
• Coordinate the timely acquisition of required goods and services from the right sources in line with the principle of value for money.
• Plan procurement activities and determine the best procurement method to source suitable suppliers as and when required
• Conducts annual supplier/contractor performance evaluations for all active local suppliers to identify performance gaps and make recommendations
• Ensures that all approved purchase requisitions from departments are actioned in accordance with laid down procedures to meet the requirements of the operations
• Sends out enquiries (RFQs) for all approved purchase requisitions in order to get quotations from suppliers.
• Adjudicates quotations/offers received from both local and foreign suppliers in order to select the best suppliers using the value for money considerations
• Ensure adherence to good governance practices and ethics
• Ensures an effective communication of purchase orders and delivery dates to internal customers (HOD, Stores Controller) timeously for planning purposes and to avoid stock outs.
• Ensures value for money is realized through effective and efficient negotiation without delaying the procurement process
• Complies with all statutory and regulatory requirements in line with production operations
• Ensures value timely payments to suppliers are made by diligently making follow ups with finance department
• Collaborates with all departments to procure on time all required items and services to meet work requirements
• Collaborates with (1) ZRA, Suppliers and other government agents for compliance with all legislation related to our operations; (2) meet suppliers’ terms.
• Perform other related duties as may be assigned

Skills & Personal Attributes

• Experience to work in a multi-cultural environment
• Excellent Leadership and Negotiation skills
• Good communication skills
• Knowledge of conducting tenders
• Ability to meet deadlines
• Demonstrate sound work ethics

Preferred candidate qualifications & experience

• Grade 12 Certificate
• Advanced diploma/Degree in Purchasing & Supply or any related field
• AX Systems (Procurement Module)
• Member of Zambia Institute of Purchasing and Supply or CIPS
• Minimum 5 (Five) years’ working experience preferably in the mining environment