Position Title: Book Keepers:

Place of Position: Kabwe (3), Chibombo (1), Kapiri mposhi (1), Kafue (1), Ndola (1)

Main Role: The Book Keeper is a full-time position based in projects. Book Keeper will set up and maintain the 3Eighteen Zambia project financial accounts and administrative systems.

Primary Duties and Responsibilities:

• Enter transactions in Quick-books accounting system and issue vouchers for all expenses;
• Assist with the day to day accounting, including maintaining the project field accounts system, examining receipts and vouchers, reconciling advances, projecting and tracking expenditures and accruals for microloan groups
• Review Petty cash documents received from the petty cash custodian and issue voucher for replenishment.
• Ensure office space rentals are paid in time as per lease agreements and the rental schedule is constantly updated;
• Responsible for the accounting system, budget tracking and expenditure projections and expense monitoring
• Tracking and monitoring of project staff advances including reconciling of cash balances
• Ensure project compliance with all 3eighteen Zambia financial management policies and regulations;
• Ensure regular communication with financial coordinator and Project Staff on all financial related matters;
• Ensure all expenses incurred by project are paid for in a timely manner and ensure VAT free exemption
• Ensure timely monthly financial reports to the Financial Coordinator
• Prepare and share monthly, quarterly and annual financial reports with the Project Partinership Committee
• Update the cashflow and Cash Book for sharing with the Project partinership committee and submission to the Financce coordinater
• Submit financial reports shared with the Project Partinership Committee to the Finance coordinator
• Together with other staff prepare and submit timely monthly, quarterly and annual reports to the national office

Skills and Abilities

• Any experience in accounting and any accounting system an advantage
• Extensive knowledge of Microsoft Office (Excel, Word) and possibly Quick-books;
• Ability to juggle multiple tasks and willingness to take initiative;
• Excellent interpersonal skills and ability to work as a team member;
• Self-starter and Strong people management skills,
• Good verbal & written communication
• Strong organisational ability.

Personal Qualities

• Committed Christian with Integrity and Discipline
• Commitment to 3Eighteena Core values

Desired Qualifications

• Full grade 12, Minimum of a certificate or equivalent

Desirables

• Business Administration, ACCA, CIMA, ZICA or equivalent.
• Experience working with NGOs, Christian based organisation,  or Accounting enterprises