The Pensions and Insurance Authority (“the Authority”) is the regulatory and supervisory authority for the pensions and insurance industries in Zambia as provided for in the Pension Scheme Regulations Act No.28 of 1996 (as amended) and the Insurance Act No. 38 of 2021. The Authority supervises and regulates entities operating in the pensions and insurance market. These include insurance companies, reinsurance companies, insurance intermediaries, pension schemes, pension fund managers and pension fund administrators.

The Authority hereby invites applications from suitably qualified and experienced candidates to fill the position of Board Secretary.

Overall responsibilities: –

Reporting to the Registrar who is the Chief Executive Officer, the Board Secretary shall provide legal and secretarial service to Management and Board of Directors of the Authority in order to safeguard the Authority’s and stakeholders’ interests and ensure smooth functioning of the Board.

The Board Secretary is the head of the Authority’s Legal Services Unit and thus has significant administrative and operational responsibilities. Among the operational responsibilities are playing a critical role in the enforcement of the laws that the Authority administers, and in the formulation of draft regulations and draft legislation for the ongoing legislative reforms in the sectors the Authority regulates.

Specific duties: –

• Advises the Registrar on all legal matters to ensure that the interests of the Authority are safeguarded.
• Consolidates Submissions to the Board from the Heads of Department into one report in acceptable format for circulation to Board Members upon approval by the Registrar.

• Sends Board papers (report) to all members of the Board with a cover note giving date of meeting allowing for sufficient notice to study contents.
• Attends to queries arising from the Board Submissions and obtains clarifications/ answers from concerned parties for onward transmission to Board Members.

• Prepares meeting schedules and ensures it is realized by initiating and following through the process.
• Prepares Agenda for the Board Meeting upon holding consultations with Registrar and Board Members ad set date for Board meeting and send outs notices.
• Convenes and take minutes at Board meetings providing guidance on Board procedure when required and thereafter prepares and produces minuets for approval by Board Chairman before circulating them to Board Members.

• Follows up Board decisions that are required to be implemented by the Authority through the Registrar and respective Heads of Division/Department and compiles a report for the Board to monitor progress.
• Render legal advice to the Registrar and line management on the Law
• Coordinates the preparation of Management and Ad hoc reports covering all the units that report into his/her office.

Qualifications

• GCE O Level Certificate with passes in English and Mathematics
• Bachelor’s Degree in Law / Business Management field
• Masters qualifications in related subject will be an added advantage
• Advocate of the High Court.
• Minimum of 8 years practicing experience, 5 at senior level in a reputable organization.
• Excellent interpersonal, mentoring, organizational and coordination skill