1. ADMINISTRATION OFFICER (X1) – SAMFYA

2. Reporting to: Regional Operations Officer

Job Purpose:

The job holder will be responsible for ensuring that proper and efficient support to our directors, managers, and employees, assisting in daily office needs and managing our company’s general administrative activities within company policy. Coordinating the company’s administration system and general work flows of Inventory management, facility management and provide any other department with the necessary administrative support which they might require.

Key Responsibilities:

• Handle general administrative tasks such as answering phone calls, responding to emails, and managing correspondence.
• Assist in documents processing such as business levy, fire certificates, business permits etc.
• Coordinate and schedule meetings, appointments, and travel arrangements for senior executives and staff members.
• Prepare reports, presentations, and other documentation for meetings and presentations.
• Organize and maintain physical and electronic files, records, and databases, ensuring accuracy and confidentiality.
• Oversee office supplies inventory and place orders when necessary and proactively.
• Serve as the point person for maintenance, mailing, shipping, and purchasing requests.
• Assist in budget preparation and expense monitoring, ensuring adherence to company policies.
• Collaborate with HRDM to manage employee records, attendance, and vacation schedules.
• Liaise, negotiate and deal with external vendors, suppliers, and clients to ensure smooth business operations as per the ‘purchase policy’ of the company.
• Conduct research and provide administrative support to various projects, as assigned.
• Provide support and assistance to other team members as needed.
• Any other office work for maintenance, upkeeping and smooth

Qualification and Requirements:

• Minimum of education Full Grade 12/ Diploma Business Administration.
• Must be age between 20-35 years old
• At least 3 years’ working experience in the admin department
• Knowledge of industry latest trends and best practices
• Familiarity with MS Office and various business software a mast
• Critical thinker and problem-solving skills
• Team player
• Good time-management skills
• Great interpersonal and communication skills