BORDA Zambia

The Bremen Overseas Research & Development Association (BORDA) is a technical expert organisation specializing in sustainable environmental protection through integrated sanitation solutions. Our activities aim at making neighbourhoods more liveable by developing and implementing innovative on-site sanitation solutions that build climate resilience, strengthen social structures, and foster the sustainable and attentive handling of natural resources. BORDA operates in over 20 countries worldwide, focusing on the 2030 Agenda for Sustainable Development to enable liveable and inclusive cities, providing disadvantaged urban and peri-urban populations access to essential public services such as sanitation, faecal sludge management, solid waste management, energy, and water.

In Zambia, BORDA has been active since 2009, establishing the BORDA Zambia Country Office in 2016. We are committed to reimagining water, sanitation, and solid waste management systems in collaboration with local partners to create customized solutions for water and sanitation for all. Our approach emphasizes that innovation is not only about technology but also about generating new approaches that work for local communities.

Administrative Officer

BORDA Zambia is seeking to hire an Administrative Officer to join its team. The position will be based under the Administration and Finance Department and will work across various projects.

Responsibilities

The position holder will be responsible for the following:

• General Office Management and Logistics:
  • Ensure that BORDA Zambia staff have all necessary facilities to perform their duties effectively.
  • Work closely with the finance department and project teams to ensure timely procurement of supplies and services required for the organization’s operations.
  • Maintain consumables tracking sheets and manage stocks for required items.
  • Manage administrative requirements for repair and maintenance of the office’s computer equipment and IT systems.
  • Assist in facilitating necessary permits, insurance, and licenses for building maintenance, utilities (water, electricity, internet), office vehicles, and other equipment.
  • Coordinate logistics and itineraries for official events, functions, and travel for BORDA staff and projects.
  • Prepare and manage suppliers and vendor contracts.
  • Answer general office mail (both hardcopy and softcopy) and phone calls, addressing queries or directing them to relevant staff members.
  • Coordinate travel logistics and accommodation for staff by liaising with travel agencies, airlines, car hire companies, hotels, and lodges.
• Procurement and Asset Management:
  • Handle procurement of low-value office assets, following BORDA’s and its donors’ procurement procedures.
  • Initiate the payment process and follow up on delivery of goods/services.
  • Support office asset management in line with internal policies and procedures.

Required Qualifications, Competencies, and Experience

• Qualifications:
  • Degree in Business Administration, Human Resources, or a similar field.
• Professional Experience:
  • 3-5 years of experience in administration and office management in a busy office, preferably in an NGO or not-for-profit organization.
• Other Skills and Competencies:
  • Strong professional skills in running administrative functions.
  • Excellent command of Microsoft Office Suite.
  • Good working knowledge of modern communication systems.
  • Ability to manage large volumes of work while maintaining high standards.
  • Excellent organizational skills.
  • Strong attention to detail, with excellent independent work coordination.
  • Ability to relate well to others and use interpersonal skills to achieve objectives.
  • Excellent self-organization and time management skills.
  • Proactive problem-solving abilities.
  • Excellent reporting skills.