The Zambia National Public Health Institute (ZNPHI) Cooperative Agreement supported by the U.S. Centers for Disease Control and Prevention (CDC) aims at supporting the strengthening of the Institute’s capacity to provide Leadership to the Nation on Health Security through its mandate. ZNPHI seeks to recruit suitably qualified and experienced persons to be appointed in the underlisted positions under this project:

7. ADMINISTRATIVE ASSISTANT

Reports to: Head-Human Resource Management and Administration
Location: Zambia National Public Health Institute (ZNPHI)

Job Purpose

The Administrative Officer shall be responsible for providing administrative and logistical support to all the Departments and Units
of the Zambia National Public Health Institute in order to facilitate efficient operations of the Institute.

Roles and Responsibilities
● Undertakes effectively the provision of administrative and logistical support to all Departments and Units
● Undertakes the preparation and review of the annual budget for administration in order to secure finances for the
operations of the Institute
● Effective management of the ZNPHI transport systems and ensures that all ZNPHI Transport is serviced on time
● Ensure institutional office space and equipment is well managed in order to provide a conducive work environment
● Promoting efficiency by implementing approved operational procedures.

● Support the human resource functions of the Institute

Qualifications & Experience

● Full Grade 12 School Certificate with minimum five O level credits including English and Mathematics
● Diploma in Public administration, business Administration/ management or related discipline
● Bachelors Degree in Public administration, business Administration/ management or related discipline will be an added advantage
● Minimum of 3-years demonstrable experience working in a health – oriented organization. Experience of having worked in a health agency will be an added advantage.

Desired experience

● Experience working in or with a Governmental Agency
● Experience working in the health sector is desirable
● Familiarity with ZNPHI’s role in health security in Zambia

● Experience working with and on Donor funded projects is an added advantage
● Experience with USG donor funded programs is an advantage

Desired Skills

● Strong written and verbal communication skills
● Competent at Microsoft Office including Word, Excel, and PowerPoint