Job Description:

Are you an organized and detail-oriented professional with a passion for providing exceptional administrative support? Join our team at Thouthage as an Administrative Assistant, where you will play a crucial role in ensuring the smooth operation of our office. We are seeking an individual who thrives in a dynamic environment, possesses excellent multitasking skills, and is dedicated to maintaining efficiency in daily operations.

Responsibilities:

Calendar Management:
Assist in scheduling appointments, meetings, and events for team members.
Coordinate and manage calendars to ensure optimal time utilization.

Communication Liaison:
Serve as a point of contact for internal and external inquiries.
Handle phone calls, emails, and correspondence with professionalism.

Document Management:
Organize and maintain physical and digital files, ensuring accuracy and accessibility.
Assist in the preparation, editing, and proofreading of documents.

Office Organization:
Manage office supplies, place orders, and ensure the office environment is well-maintained.
Coordinate logistics for meetings, including room setup and equipment preparation.

Travel Arrangements:
Assist in coordinating travel plans, including booking flights, accommodations, and transportation.
Prepare travel itineraries and ensure seamless travel experiences.

Data Entry and Record Keeping:
Input and update information in databases or spreadsheets.
Maintain accurate and organized records for easy retrieval.

Administrative Support:
Provide general administrative support to team members and managers as needed.
Assist in special projects and tasks as assigned.

Qualifications:

Proven experience as an Administrative Assistant or in a similar role.
Excellent organizational and multitasking skills.
Strong written and verbal communication abilities.
Proficiency in Microsoft Office Suite and other relevant software.
Detail-oriented with a focus on accuracy.
Ability to handle sensitive information with discretion.