Description:

Job Purpose
The Administrative Assistant will be required to perform a variety of administrative and human resource tasks. The Administrative Assistant will also provide support to line managers and ensure the efficient and smooth day-to-day operation of the office/company.

Summary of Key Responsibilities

• Making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems.
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• With the consultation of the Office Manager plan meetings and take detailed minutes
• Assist line managers to handle HR matters ( Screening of applications and preparing interview reports)
• Write and distribute email, correspondence memos, letters, faxes and forms
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers

Required Skills and Personal Attributes

• Sound interpersonal skills
• Excellent telephone etiquette
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

Primary Areas of Accountability: