24 Jun 2024
Administrative Assistant at Kalulushi Training Centre
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- Company: Kalulushi Training Centre
- Location: Zambia
- State: Kalulushi
- Job type: Full-Time
- Job category: Administrative/Secretarial Jobs in Zambia
Job Description
Responsibilities:
- Office management and supervision of general office duties; including hygiene maintenance and office security in coordination with the Accounts/Finance Personnel.
- General maintenance of offices.
- Organize and supervise activities of the office such as events, travel, conferences, office and program meetings and workshops.
- Marketing and Recruitment of Clients.
- Responsible for the calendar and other organizational duties, such as travel arrangements for the Managing Director.
- Assist program personnel, the Managing Director and the Finance and Operations Director to document meeting notes in a structured report format.
- Manage the maintenance and repair of all office equipment (e.g. printers and copiers).
- Ensure that safety and security procedures are implemented and adhered to by members of staff and visiting staff from affiliate partners.
- Maintain a proper and user-friendly filing and document control system for recording and tracking of all project documents.
- Maintain and update the asset register, tracking asset movements and updating individual staff asset records.
- Ensure lease agreements and vendor contracts are updated and filed.
Desirable Qualifications:
- Diploma in Business Administration.
- Degree or Higher is added advantage.
- Not less than three years’ experience in a similar position.
Skills:
- Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
- Strong communication skills (written and oral); customer service skills.
- Ability to take initiative and ownership and follow-through on all tasks.
- Ability to work congenially with volunteers, employees, management, and vendors.
- Knowledge of contract law and proven excellent negotiation skills.
- Good management skills.
- Ability to maintain a strong client base.
Personal Attributes:
- Friendly/cheerful
- Proactive / Self-Starter
- Committed
- Team player
- Flexible
- Dependable
Method of Application
To apply for this job email your details to [email protected]Closing Date : 28th June, 2024.
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