EMPLOYMENT OPPORTUNITY

A learning institution is seeking a highly motivated and adaptable Administrative Assistant to support its dynamic team. The successful candidate will be instrumental in ensuring the smooth operation of the school’s administrative functions, with a particular emphasis on the admissions process. This individual should be a self-starter with strong organizational skills, capable of multitasking in a fast-paced environment, and committed to the school’s mission of developing pioneering leaders for Zambia.

Job Title: Administration Assistant

Key Responsibilities:

• Provide comprehensive administrative support to the principal and other school staff.
• Manage the school’s front office, including answering phone calls, greeting visitors, and handling correspondence.
• Coordinate and organize meetings, events, and appointments, ensuring that all logistical aspects are covered.
• Maintain accurate records, including student files, financial records, and inventory lists.
• Assist in the preparation of reports, presentations, and other documentation as needed.
• Handle sensitive information with confidentiality and integrity.
• Ensure that all administrative tasks are completed with a high level of accuracy established deadlines.
• Collaborate with various departments to solve problems and improve processes.
• Accept and filter student applications
• Assess applications according to our eligibility criteria.
• Organize and file recruitment documentation.
• Provide consultations with prospective students when requested.
• Process student registrations.
• Ensure that the school’s admissions website is always up to date.
• Refer prospective students to relevant offices for additional information (when needed).
• Communicate with applicants about their application status, including acceptance or rejection.
• Respond to information requests from prospective students and their families

Education and Professional Skills/Knowledge

• Bachelor’s Degree in any business related Course.
• 2-3 years of experience in a similar administrative role.
• Familiarity with standard office software (e.g., Google Suite) and basic office equipment.