Title: Accountant

Department: Finance

Reports to: Finance Manager

Job Objective:

He/She is responsible for applying accepted accounting principles and procedures to analyze financial information, prepare accurate and timely financial reports and statements and ensure appropriate accounting control procedures.
Duties &Responsibilities:

1. Financial reporting

Tasks

• Prepare weekly financial summaries of both revenue and expenditure results for the week. These must be analyzed according to respective account titles and reconciled from the necessary trackers.
• Preparation of monthly reports in an accurate and timely manner. Data must be reconciled with respective departmental heads and ESs to avoid conflicting information.
• Verification of all reports posted in Sage by accounts assistant before submission to FM
• Timely preparation of audit schedules
• Preparation on monthly payrol
• Maintain an accurate record of financial transactions
• Update and maintain the general ledger
• Reconciliation of entries into the accounting system
• Maintain the trial balance, by a reconciliation of general ledgers
• Account reconciliation to assert the accuracy of transactions
• Use knowledge of local laws to comply with reporting requirements
• Monitor any variances from the projected budget

2. Statutory obligations

Tasks

• Accurate and timely computation and preparation of PAYE, NHIMA and NAPSA Schedules
• Submission and payment of NAPSA , PAYE and NHIMA to respective government authorities.

3. Ensure adherence to internal controls

Tasks

• Critical analysis of CCOs reports for accuracy and completeness. This should be done “with attention to detail” and verification in different trackers.
• Reconciliation of relevant information, i.e bank reconciliations, trackers reconciliations, fuel trackers reconciliations. This is to detect possibility of errors.
• Ensure that all payments made are properly supported by LPOs, Invoices, Vouchers, Minutes, receipts books and are within the approved budget.
• Processing payments: Ensure that all justifiable are processed in time to support execution of activities
• Supervision: ensure that the accounts assistant performs the required tasks diligently.
• Spot checks and cash counts. Ensure that spot checks are done for cash, stock and fuel. This should be done atleast twice a month.
• Filing: Ensure that all financial records are properly filed in their respective files.

Qualifications & Experience:

• Degree in from a recognized Accounting Institution or equivalent is desirable
• Part or full professional qualification (CIMA, ACCA or ZICA)
• Previous experience in a business environment and sales desirable but not a must

Knowledge, Skills

• knowledge of generally accepted accounting practices and principles
• knowledge of economic principles
• knowledge of MS Office applications
• knowledge of auditing practices and principle
• knowledge of applicable laws, codes and regulations
• knowledge and experience of accounting computer applications especially SAGE

Key competencies:

• Class B driving license
• attention to detail and accuracy
• planning and organizing
• strategic thinking
• strong communication skills
• information and task monitoring
• problem identification and analysis
• judgment and problem-solving
• supervisory skills
• teamwork
• stress tolerance