He/She is responsible for applying accepted accounting principles and procedures to analyze financial information, prepare accurate and timely financial reports and statements and ensure appropriate accounting control procedures.

Duties & Responsibilities

1. Financial reporting

Tasks

• Prepare weekly financial summaries of both revenue and expenditure results for the week. These must be analyzed according to respective account titles and reconciled from the necessary trackers.
• Preparation of monthly reports in an accurate and timely manner. Data must be reconciled with respective departmental heads and ESs to avoid conflicting information.
• Verification of all reports posted in quickbooks by accounts assistant before submission to FM
• Timely preparation of audit schedules
• Preparation on monthly payroll
• Maintain an accurate record of financial transactions
• Update and maintain the general ledger
• Reconciliation of entries into the accounting system
• Recording of debits and credits
• Maintain the trial balance, by a reconciliation of general ledgers
• Account reconciliation to assert the accuracy of transactions
• Use knowledge of local laws to comply with reporting requirements
• Monitor any variances from the projected budget

2. Statutory obligations

Tasks

• Accurate and timely computation and preparation of PAYE and NAPSA Schedules
• Submission and payment of NAPSA , PAYE, WHT to respective government authorities.

3. Ensure adherence to internal controls

Tasks

• Critical analysis of CCOs reports for accuracy and completeness. This should be done “with attention to detail” and verification in different trackers.
• Reconciliation of relevant information, i.e bank reconciliations, trackers reconciliations, fuel trackers reconciliations. This is to detect possibility of errors.
• Ensure that all payments made are properly supported by LPOs, Invoices, Vouchers, Minutes, receipts books and are within the approved budget.
• Processing payments: Ensure that all justifiable are processed in time to support execution of activities

Supervision: ensure that the accounts assistant performs the required tasks diligently.

Spot checks and cash counts. Ensure that spot checks are done for cash, stock and fuel. This should be done atleast twice a month.
Filing: Ensure that all financial records are properly filed in their respective files.

Qualifications and Experience

• Degree in from a recognized Accounting Institution or equivalent is desirable
• Part or full professional qualification (CPA, ACCA)
• Previous experience in a business environment and sales.
• Knowledge of generally accepted accounting practices and principles
• Knowledge of economic principles
• Knowledge of Ms Office applications
• Knowledge of auditing practices and principles
• Knowledge of applicable laws, codes and regulations
• Knowledge and experience of accounting computer applications
• Attention to detail and accuracy
• Planning and organizing
• Strategic thinking
• Strong communication skills
• Information and task monitoring
• Problem identification and analysis
• Judgment and problem-solving
• Supervisory skills
• Teamwork
• Stress tolerance