Description:

Job Purpose

The Transport and Logistics Manager will manage the entire fleet for the group. The Manager will take the lead in planning, organizing, and managing the work to ensure that the work is accomplished in a manner consistent with organizational requirements. The Transport and Logistics Manager will also collaborate with other LIne Managers and senior staff members in order to formulate and implement policies, procedures, goals, and objectives.

Summary of Key Responsibilities;

• Responsible for selecting and maintaining Trucks in order to keep deliveries and distributions on schedule and within their established budget
• Planning routes and load scheduling for multi-drop deliveries.
• Organise, lead, and participate in Regional Logistics Meetings including the local transport committee.
• Manage logistics operations including all logistics assets in order to ensure timely and cost-effective delivery of organization cargoes.
• Identify, mobilize resources, implement, and report on special logistics operations.
• Ensure that accurate and complete accounting, reporting, and internal control systems are functioning and that all relevant records are maintained.
• Allocating and recording resources and movements on the transport planning system.
• Booking sub-contractors and ensuring they deliver within agreed terms.
• Record shipment data such as weight, charges, and damages
• Contact carrier representative to make arrangements and to issue shipping instructions and delivery of materials
• Rectify problems such as damages, shortages, and non-conformance to specifications
• Document and escalate any customer service issues and/or shipping/receiving errors
• Management of GPS trackers to monitor where the Trucks are and drivers’ habits.
• Monitor operations to ensure that staff members comply with administrative policies and procedures, safety rules, union contracts, and government regulations.
• Promote safe work activities by conducting safety audits, attending company safety meetings, and meeting with individual staff members.
• Develop criteria, application instructions, and procedural manuals on road safety
• Lead and coordinate tools meetings
• Making ensure that the trucks are not overloaded and they are in road-worthy condition
• Ensuring that authorized vehicles will be kept at the authorized operating centers or resting Sites when not in use.
• Ensure effective commodity management and quality control.
• Ensure adequate logistics preparedness through contingency planning and continuous logistics preparedness reviews.
• Take the lead in managing relations with local and regional transportation companies
• Coordinate logistics operations with other organizations in the area.
• Manage the organization’s field fleet security arrangements and coordinate any evacuations.

Required Skills and qualities

• Strong technical understanding-trucking and rail haulage.
• An analytic mind and good numeracy skills.
• Excellent geographical knowledge
• Good people management and coordination skills
• Excellent financial acumen
• Excellent negotiation and communication skills.
• Extensive knowledge of the transportation industry
• Good intuition to make crucial judgment calls.

Primary Areas of Accountability: