John Snow Health Zambia Limited
Zambia Accessible Markets for Health Project (ZAM Health)

Job Description

Job Title: Procurement Manager
Department/Unit: Finance & Administration
Location: Lusaka, Zambia
Duration: Full-Time position
Reports to: Director; Operations

Background:

The USAID Zambia Accessible Markets for Health (ZAM-Health) Activity is a five-year project to expand the availability and accessibility of high-quality health products and services in the private sector, improve health knowledge, and increase the adoption of healthy and health-seeking behaviors. The program will employ private sector approaches such as marketing, social franchising, and partnerships with for-profit entities to achieve these outcomes. USAID ZAM-Health is implemented by John Snow Health Zambia (JSH) in partnership with JSI Research & Training Institute, Inc. (JSI), Media 365, PharmAccess and Mopani Mines.

Position Description:

JSH seeks a dynamic and highly experienced candidate for the position of Procurement Manager to be based in Lusaka, Zambia. S/he will work closely with the finance and operations team to manage the procurement of goods and services for the project for Lusaka, Copperbelt, Central and Southern offices. This position will report to the Director Operations and help in achieving the project’s goals and objectives.

Roles and Responsibilities:

• Provide direction in the procurement planning process with technical teams from inception to implementation including procurement tracking
• Provide direct supervision to the Procurement Officer, including development of individual roles and responsibilities, definition of tasks, development and documentation of professional development plans, and conducting performance appraisals with supervisee.
• Prepare tender documents; undertake tender evaluations, placements and management of contracts.
• Ensure all purchase orders are raised in compliance with JSH policies and ensuring that all applicable USG 2 CFR 200 requirements are followed and all approvals and documentation are in place.
• Maintain auditable records for all procured items which include all supporting documentation: FPRs, FPQs, bid evaluations with memorandum of negotiation, purchase orders, invoices and proofs of delivery.
• Act as a focal point of interaction with the ZAM-Health team in all areas concerning procurement.
• Work with other JSH projects to understand current pre-qualified vendors and coordinate for any pre-qualification procurements needed for recurring goods/services (e.g. hotels, stationaries, printing, etc).
• Train staff on and reinforce procurement policies and procedures, ensuring that staff develop the capacity to follow all applicable procurement rules correctly.
• Following verification of satisfactory receipt of goods or services, submit timely and complete payment documentation to JSH Finance staff.
• Provide monthly cash flow needs for local procurement to the Finance team in line with respective team budgets to ensure timely payment of local suppliers.
•  Monitor supplier performance and provide input into the supplier management process.
• Produce periodic status reports on procurement as required by JSH, ZAM-Health & USAID.
• Implement and adhere to JSH’s financial, procurement and fraud management policies.
• Perform other duties as assigned by the Director Operations or other senior staff.

Qualifications:

• Bachelor’s Degree + 10 years of relevant experience in procurement of goods and services.
• Sound knowledge of USAID procurement regulations.
• Must have demonstrated experience with managing procurement teams
• Must have practical experience coordinating the procurement planning process with technical teams from inception to implementation including procurement tracking
• Must be able to design procurement training materials and train staff on procurement policies
• Understanding of strategic sourcing and tracking procurements.
• General understanding of supply chain including planning and inventory.
• Strong representational and interpersonal skills.
• Must be a detail-oriented person with good organizational skills.
• Good written and verbal communication and presentation skills in English.
• Proficiency in common computer packages such as Word and Excel and familiar with the use of databases.
• Strong initiative and self-motivation required, with a commitment to teamwork.
• Experience with USAID-funded development programs, and knowledge of Federal and AID Acquisition Regulations (FARs and AIDARs) is desirable.
• Must be registered with Zambia Institute of Purchasing and Supply

Supervision and Reporting:
This position will work under the guidance and supervision of the Director Operations.