At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.

Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.

Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.

Job description:

Overall Job Purpose

The position exists to provide office services by implementing administrative systems, procedures, and policies and monitoring administrative projects.

Employee related queries. employee documentation, including employee contracts, recruitment paperwork and starter packs.

Specific Job Responsibility

The specific tasks to be performed by the position holder will include:

Provides orientation for new employees by providing information packets, gathering payroll information, explaining benefit programs, and obtaining signatures for documents.
Manage timesheets for the department
Update leave / payroll management by providing the department with relevant employee information
Sets up and schedules meetings for interviewees, hiring managers, employees, and department heads.
Plan meetings and take detailed minutes
Update and maintain office policies and procedures
Maintain inventory supplies
Book various travel arrangements internally, from travel to processing expenses
Act as the point of contact for internal and external clients
Implement and monitor programs as directed by management, and see the programs through to completion
Helps with the administration of employee benefit program by assisting with advising employees of eligibility, providing application information, helping with form completion, verifying submission, and notifying employees of approvals.
Ensure the surroundings of the office are clean and manage cleaning contractors
Any other tasks as may be delegated upon by the supervisor
Job Specific Competencies

Should be well familiar and experienced with word processing and database software, such as Microsoft Office
Working knowledge of Windows computer systems
Must be able to communicate exceptionally well in English
Must possess an advance knowledge of English vocabulary
Good knowledge of HR Systems
Key Job Attributes

Attention to detail
Excellent client service orientation
Business acumen
Managing relationships
Integrity
Communication skills
Organisation skills
Excellent interpersonal skills
Presentation skills
Computer skills
Ability to work without supervision
Experience required to perform in this job

A minimum of 2 years related experience. HR background is an added advantage

Qualifications

Grade 12 Certificate
Degree in Business Administration, Human Resource, Public Administration or related field
Proficiency in Microsoft office
Inventory control knowledge will be an added advantage